We update this page until the day of the event.
Thursday, March 28
EXHIBITOR INFORMATION FORM DUE:
Monday, March 18
SAMPLE ARRIVAL WINDOW:
Monday, March 11 to Wednesday, March 13
WISH LIST DEADLINE:
Friday, March 1
Editing your Zoom Display name
Sign in to your Zoom account.
Click on your picture in the top right corner.
By your account Profile Name, click Edit.
Edit your Display Name to this format: Your Brand (Your Name).
Please use upper and lower case formatting.
Your account Profile Name will NOT change.
Having all the display names uniform will help us quickly sort and move everyone to their next pitching session!
Day of Event
For the orientation, we will all be together in the main room. Both media and exhibitors. We’ll go over the basics and answer questions.
After that, media and exhibitors will be paired up into break out rooms for 5-minute one-on-one conversations.
You’ll get a 30-second countdown, then everyone will automatically be back in the main room.
We will then move the exhibitors to the next break out room to speak with a new media person.
This process will continue until each of the exhibitors has met every media attendee.
There will be a lunch break, then Round 2 will be the same process as Round 1 with new media attendees.
Submit your Media
This is optional, but if you would like an invitation sent to any particular journalists, we will do that on your behalf. Please do not invite any media directly, as we need to make sure they have the proper login credentials.
Fill out the form below by FRIDAY, MARCH 1 of the top media outlets you wish to see at the event.
You can submit the form as many times as you need, if you have more than 5 journalists on your wishlist.
Media Attendee contact
Approximately one week prior to the event, a preliminary list of media outlets who have RSVP’d will be sent out.
You will receive a detailed media contact list after the event, as the attendees may change up to the day of the event.
Confirm your Contact
PLEASE COMPLETE & SUBMIT THIS FORM NO LATER THAN
MONDAY, MARCH 18.
Scheduling your sample
Please Ship your samples to arrive on:
Monday, March 11 to Wednesday, March 13
New Product Events
c/o Nicole Vance
1398 Coach Road
Skaneateles, NY 13152
important information about your
Guidelines for the media sample box
Each media panelist will be shipped a nicely packaged sample box filled with all the great samples and press information you’ve sent us.
The box will arrive at their office 1-2 days BEFORE the event. The media will have the product sample during your pitch!
Please note, we cannot provide home shipping addresses for the media attendees, however, you can ask them individually during the event or by email after the event should they want a sample sent to them.
Please send 35 samples of one product and any additional press information (USB or paper) you would like to have sent out prior to the event. If you are pitching two products, you can send your second product directly to the media after the event.
Boxes and packaging
Please do not pack your samples in a separate box. We combine one of each sample into one large Media Sample Box.
If you are sending multiple items (i.e., a USB flash drive, a product sample, a promotional item, etc.) please group them in soft bag, envelope or tied together. A bunch of loose thumb drives at the bottom of the box can easily get lost. And single sheets of paper get crumpled during shipping.
We all want this box to look beautiful and enticing when they open it!
Special sample Types
If your product falls into any of the categories below, and prefer to ship your items separately, please feel free to do so. We cannot provide home shipping addresses for the media attendees, however, you can ask them individually during the event or by email after the event should they want a sample sent to them.
You may send press information or a gift item in lieu of the actual product for the Media Sample Box.
We CANNOT guarantee the temperature control of any perishable samples in the box. If we feel that there is any chance of spoilage, melting, etc. we cannot include it in the box due to the risk of damaging the other contents.
Please ship your samples directly to the media.
surcharges for special samples
If your product falls into any of the categories below, and prefer to ship your items separately, please feel free to do so.
We cannot provide home shipping addresses for the media attendees, however, you can ask them individually during the event or by email after the event should they want a sample sent to them. You may send press information or a gift item in lieu of the actual product for the Media Sample Box.
You MUST contact Nicole at firstname.lastname@example.org BEFORE sending if your product falls into any of these categories:
Please measure the sample you are sending. Add the height, length, and depth of the item as if it were placed in a snugly fitted box.
Add all 3 measurements together, and if they exceed 20 inches, there is a surcharge of $500 for the oversized sample.
Please weigh one of the samples you are sending. If it is in excess of 2 lbs., there is a surcharge of $500.
If your sample is liquid (i.e. liquid soap, a beverage, etc.), but still under 5 lbs. and less than 20 cubic inches, there is a surcharge of $250.
See you there!