We update this page until the day of the event
add these dates to your
Calendar
SPECIAL ORDERS FORMS DUE:
Friday, March 14
ONLINE PRESS KIT INFORMATION:
Friday, March 14
EXHIBITOR INFORMATION FORM DUE:
Friday, March 14
SHIPPING & TRACKING FORM DUE:
Friday, March 28
ADVANCE SHIPPING ARRIVALS TO HOTEL:
Friday, March 28 – Wednesday, April 2
EVENT DAY:
Thursday, April 3
Planning your trip to
Orlando
The Orlando (MCO) airport is:
The airport is approximately a 15-20 minute drive from the hotel.
To book your JW Marriott Orlando Grande Lakes hotel rooms, please go here: https://book.passkey.com/go/MOM20SUMMIT2025
There is a 2-night minimum.
Room Rate Starts at $299 + $40 Resort Fee per day
Eligible nights are April 3, 4 and 5.
JW Marriott Grande Lakes
4040 Central Florida Pkwy.
Orlando, FL 32837
Event will take place on the Valencia Lawn.
Day of Event
Details
Please do not attempt to gain access to the event space.
Hotel staff is setting furniture, delivering boxes, running electric, etc..
Non-hotel staff members are NOT allowed in the event space before 2:30 PM the day of the event.
The event is held outside on the Valencia Lawn
Please arrive between 2:30 PM – 3:30 PM.
Please leave yourself plenty of time to set up your display and be ready by 5:00 PM to start.
If you shipped anything to be brought out to the event location, you must complete the Shipping & Tracking Form. Your boxes will be at your booth when you arrive, provided you have submitted the Shipping & Tracking Form.
If you shipped something to your guest room, inquire at the Front Desk upon check-in. You are responsible for bringing it to the event room. If you need assistance, please request a Bellman. Fees will be charged to your guest room.
You can bring anything to make your booth enticing, provided it does not violate any of hotel guidelines.
Make sure you bring all the tools you need to assemble your booth display and signage.
By 4:45 PM, please have your booth completely set-up, and staff will come through and clear trash away.
Anything that is not part of your display, can be hidden under your table skirt or in the storage room.
There will be a storage room available for extra supplies, boxes needed after the event, luggage, etc.
However, be advised that the event is outside on the lawn, and the storage room may not be very close.
Media will drop in anytime between 5:00 PM and 7:30 PM.
Breakdown begins at 8:00 PM.
Remember to bring everything you’ll need to break down your booth.
For preparing outgoing shipments, please see the Shipping section below.
Exhibitor Online Press Kit
Information
To see a sample of the EPK, click here.
We need all your information submitted on the form below.
The Online Press Kit will be online for one year.
We will provide you and the attendees with the main link to all the EPK’s and a link that is specifically yours to include in follow-up emails.
We will also provide a QR code for your EPK that you can print on cards to hand out or put on your signage.
Please complete & submit this form no later than
Friday, March 14
Media Samples & contact
Information
The final media attendee contact information will be sent out within a week of the event.
We suggest having 200+ samples and press materials available.
You are not required to hand out samples to the media, however, it is a good idea to send them back with something to remember your company and product.
Exhibitor Badge & Product Confirmation
Form
This form is required by all exhibitors.
Please complete & submit this form no later than
Friday, March 14
Food & Beverage Sampling
And Hold Harmless Agreement
Form
All exhibitors handing out food and/or beverage samples, must complete this form.
Please complete & submit this form no later than
Friday, March 14
Special Services
Order Form
For all electrical and A/V orders please contact
Pamela Martin
Senior Sales Manager
954-560-5276
Pamela.Martin@encoreglobal.com
Just let her know you are with The Welcome Party, April 3rd only.
Booth & Furniture
Dimensions
booth & furniture dimensions
Booth area measures 20-feet wide by 10-feet deep.
Three to four 30 × 72-inch banquet tables, with tablecloth, or service bar for alcohol and other beverages.
You may use your floor space for larger items, display cases, etc.
The entire display must be contained within the perimeters of your booth.
There is room under your table for samples and supplies.
There is also a storage area for items you do not need during the event.
Event layout & booth
Assignments
Event Layout with Booth Numbers
Coming soon.
booth Assignments
Coming Soon.
Booth assignments are subject to change at the discretion of New Product Events, for various reason such as electrical access, booth package changes, load in/out issues, etc.
Requests for booth changes are NOT accepted.
information for advance
Shipping
Plan your shipments to arrive at the JW Marriott between Friday, March 28 and Wednesday, April 2.
Boxes arriving before March 28 are at risk of being returned to sender by the hotel.
Boxes arriving after April 2 are at risk of not making it to the event space on time.
For more information please see the Marriott Handling Fees & Instructions.
What to include on your carrier shipping label and/or bill of lading:
Required Information to be on EACH & EVERY Box/Parcel:
On the Shipment Tracking Number form there is a place for you to select how you want to pay. The choices are your FedEx account number, your JW Marriott guestroom bill, or by credit card.
For more information please see the Marriott Handling Fees & Instructions.
If your delivery must come through the loading dock, please contact the FedEx office for instructions.
For more information please see the Marriott Handling Fees & Instructions.
If you need access to your packages before event set-up, you’ll need to ship them directly to your guest room.
If you shipped something to your guest room, we do NOT need those tracking numbers on the Shipping Form as they will be held by the Marriott package room for you to collect when you check in.
You are responsible for bringing them to the event room. If you need assistance, please request a Bellman. Fees will be charged to your guest room.
Address those packages as follows:
For more information please see the Marriott Handling Fees & Instructions.
After the event, you can repack any boxes that need to be shipped out.
They must be sealed, labeled, and ready to go.
Have your pre-printed UPS or FedEx shipping labels ready. Or, you can fill out a blank one at the event, however you will need to put your UPS or FedEX account number or a credit card number on the form.
Shipment Tracking Number
Form
For every box you are shipping in advance of the event, you must submit the Shipment Tracking Number Form below.
We will be checking in every box and will contact you with any missing boxes the night before the event.
Any box that is not listed on the form is not guaranteed to be at your booth the day of the event
Please complete & submit this form no later than
Friday, March 28
Things to Remember
Checklist
See you there!
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Speed Pitching is a trademark of New Product Events, Inc.
New Product Media Events is a trademark of New Products Events, Inc.
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