We update this page until the day of the event, please keep checking back.
add these dates to your
Calendar
MEDIA WISH LIST: Friday, May 23
EXHIBITOR Q&A WEBINAR: Tuesday, June 10
ONLINE PRESS KIT INFORMATION: Friday, June 6
SPECIAL ORDERS FORMS DUE: Friday, June 13
FOOD & BEVERAGE SAMPLING FORM: Friday, June 13
EXHIBITOR INFORMATION FORM DUE: Friday, June 13
SHIPPING & TRACKING FORM DUE: Friday, July 11
SHIPPING ARRIVALS TO HOTEL: Friday, July 11 – Wednesday, July 16
EVENT DAY: Thursday, July 17
Planning your trip to
New York City
The New York City airports are:
La Guardia Airport (LGA) is about is about 30-45 minutes from the hotel.
Newark Liberty International Airport (EWR) is about 40-50 minutes from the hotel.
John F. Kennedy International Airport (JFK) is about 50-90 minutes from the hotel.
Do not expect to be able to leave the hotel on the day of the event until at least 7:00pm.
You can book a room at the New York Hilton Midtown here.
The hotel is on Sixth Avenue between 53rd and 54th Streets. There are a multitude of hotels in various price ranges within a few minute’s walk.
New York Hilton Midtown
1335 Avenue Of Americas (6th Ave.)
New York City, NY, 10019
Your Media wish List
Form
Please complete & submit this form no later than
FRIDAY, MAY 23
Day of Event
Details
Please do not attempt to gain access to the event room the night before the event.
Hotel staff is setting the room, delivering boxes, running electric, etc..
Non-hotel staff members are NOT allowed in the room before 8:30 AM the day of the event.
The event is held in the SUTTON BALLROOM on the 2nd Floor.
Please arrive between 8:30 AM – 9:30 AM.
Please leave yourself plenty of time to set up your display and be ready by 11:30 for doors to open.
If you shipped anything to the event room in advance of the event your boxes will be at your booth when you arrive, provided you have submitted the Tracking Information Form below.
If you shipped something to your guest room, it will be held in the package room on the 2nd Floor. You can pick it up yourself. You are responsible for bringing them to the event room. If you need assistance, please request a Bellman. Fees will be charged to your guest room.
You can bring anything to make your booth enticing, provided it does not interfere with another booth, extend beyond your booth’s dimensions, or violate any of the guidelines listed below under Create Your Best Booth page.
Make sure you bring all the tools you need to assemble your booth display and signage.
Coffee, tea and beverages will be set out during set-up.
Please eat breakfast before arriving.
We will have lunch available for everyone during the break between the two media sessions.
By 11:15 AM, please have your booth completely set-up, and staff will come through and clear trash away.
Anything that is not part of your display, can be hidden under your table skirt or in the storage room.
There will be a storage room available for extra supplies, boxes needed after the event, luggage, etc
Doors will open promptly at 11:30 pm, please stay at your booth until 2:30 pm before breaking for lunch.
Please Note: The media are provided a buffet at both the times the doors are open to the event. In fairness to everyone, please do NOT mingle with the media outside at the buffet.
The only exhibitors allowed to be in the media buffet area are the Media Food & Beverage Sponsors.
Exhibitor Lunch Buffet will be out 2:30 PM and 4:00 PM.
Doors will re-open promptly at 4:00 PM, please stay at your booth until 6:00 PM before breaking down.
Please Note: The media are provided a buffet at both the times the doors are open to the event. In fairness to everyone, please do NOT mingle with the media outside at the buffet.
The only exhibitors allowed to be in the media buffet area are the Media Food & Beverage Sponsors.
Remember to bring everything you’ll need to break down your booth.
For preparing outgoing shipments, please see the Shipping section below.
Online Press Kit
Information
The EPK is included in the exhibitor fee for both Gold and Platinum packages.
Bronze and Silver can add the EPK for $750 for one year.
To see a sample of the EPK, click here.
We need all your information submitted on the form below.
The Online Press Kits will be online until June 1, 2026.
We will provide you with the main link to all the EPK’s and a link that is specifically yours to include in follow-up emails.
You can create a QR code and put it on your handout materials or signage.
Please complete & submit this form no later than
FRIDAY, JUNE 6
Media Samples & contact
Information
The media RSVP list of outlets will be linked here by Monday, June 30.
The final media attendee contact information will be linked here by Monday, July 22.
We suggest having 75-100 samples and 100-120 press materials available.
You are not required to hand out samples to the media, however, it is a good idea to send them back with something to remember your company and product.
Food & Beverage Sampling
Form
Due to hotel requirements, food and beverage samples should be around 1 ounce per serving unless in it’s standard packaging.
The hotel fees for giving out beverage samples containing alcohol:
For specific charges, please email Nicole at nicole@newproductevents.com.
Please complete & submit this form no later than
FRIDAY, JUNE 28
Exhibitor Rep & Product Confirmation
Form
THIS FORM IS REQUIRED BY ALL EXHIBITOR BOOTHS
Please complete & submit this form no later than
FRIDAY, JUNE 28
event sponsorship or booth promotion
Sign-up
For more information on each of the above opportunities, see the Pricing Page.
For more information on each of the above opportunities, see the Pricing Page.
Please complete & submit this form no later than
FRIDAY, JUNE 28
Booth Design
Guidelines
Booth Design Rules & Guidelines
Product Display Inspiration
tips for samples
Booth & Furniture
Dimensions
Booth perimeter measures 16-feet wide by 6-feet deep.
One or two 30 × 72-inch banquet tables, with tablecloth.
You may use your floor space for larger items, display cases, etc.
The entire display must be contained within the perimeters of your booth.
There is room under your table for samples and supplies.
There is also a storage area for items you do not need during the event.
Booth perimeter measures 12-feet wide by 6-feet deep.
One 30 × 72-inch banquet table, with tablecloth.
You may use your floor space for larger items, display cases, etc.
The entire display must be contained within the perimeters of your booth.
There is room under your table for samples and supplies.
There is also a storage area for items you do not need during the event.
Booth perimeter measures 10-feet wide by 6-feet deep.
One 30 × 72 inch banquet table, with tablecloth.
All display items must fit on your table.
The entire display must be contained within the perimeters of your booth.
There is room under your table for samples and supplies.
There is also a storage area for items you do not need during the event.
Booth perimeter measures 8-feet wide by 6-feet deep.
One 30 inch ROUND highboy table, with tablecloth.
All display items must fit on your table. Be aware that the 30-inch high-boys cannot handle excessive weight or very unbalanced weight.
The entire display must be contained within the perimeters of your booth.
There is room under your table for samples and supplies.
There is also a storage area for items you do not need during the event.
Maximum products on
Display
4 products
+ any additional you have added to your registration
You can add additional products to your registration on the form below.
The only products allowed are the products you have registered to bring. If any products other than the registered products are on display, you will be asked to remove them.
You can create your display with various colors, shapes, patterns, etc. for each of the products.
If you cannot remember which products you registered for, please contact Nicole at nicole@newproductevents.com.
PRODUCT EXCLUSIVITY:
If you did not purchase product exclusivity for your products when you registered, please note there is a chance there will be a competing product.
For more information on how product exclusivity is interpreted, please see our Terms & Conditions.
Please complete & submit this form no later than FRIDAY, JUNE 28
3 products
+ any additional you have added to your registration
You can add additional products to your registration on the form below.
The only products allowed are the products you have registered to bring. If any products other than the registered products are on display, you will be asked to remove them.
You can create your display with various colors, shapes, patterns, etc. for each of the products.
If you cannot remember which products you registered for, please contact Nicole at nicole@newproductevents.com.
PRODUCT EXCLUSIVITY:
If you did not purchase product exclusivity for your products when you registered, please note there is a chance there will be a competing product.
For more information on how product exclusivity is interpreted, please see our Terms & Conditions.
Please complete & submit this form no later than FRIDAY, JUNE 28
2 products
+ any additional you have added to your registration
You can add additional products to your on the form below.
The only products allowed are the products you have registered to bring. If any products other than the registered products are on display, you will be asked to remove them.
You can create your display with various colors, shapes, patterns, etc. for each of the products.
If you cannot remember which products you registered for, please contact Nicole at nicole@newproductevents.com.
PRODUCT EXCLUSIVITY:
If you did not purchase product exclusivity for your products when you registered, please note there is a chance there will be a competing product.
For more information on how product exclusivity is interpreted, please see our Terms & Conditions.
Please complete & submit this form no later than FRIDAY, JUNE 28
1 product only
The only product allowed is the product you have registered to bring. If any products other than the registered product are on display, you will be asked to remove them.
You can create your display with various colors, shapes, patterns, etc. for each of the products.
If you cannot remember which product you registered for, please contact Nicole at nicole@newproductevents.com.
PRODUCT EXCLUSIVITY:
If you did not purchase product exclusivity for your product when you registered, please note there is a chance there will be a competing product.
For more information on how product exclusivity is interpreted, please see our Terms & Conditions.
Maximum reps in
Attendance
4 brand reps
+ any additional you have added to your registration
You can add additional brand reps to your registration on the form below. See Pricing Page for costs.
If you are bringing help for setup and breakdown, that is fine. Please email Nicole at nicole@newproductevents.com how many so we can have badges for them.
Please complete & submit this form no later than FRIDAY, JUNE 28
3 brand reps
+ any additional you have added to your registration
You can add additional brand reps to your registration on the form below. See Pricing Page for costs.
If you are bringing help for setup and breakdown, that is fine. Please email Nicole at nicole@newproductevents.com how many so we can have badges for them.
Please complete & submit this form no later than FRIDAY, JUNE 28
2 brand reps
+ any additional you have added to your registration
You can add additional brand reps to your registration on the form below. See Pricing Page for costs.
If you are bringing help for setup and breakdown, that is fine. Please email Nicole at nicole@newproductevents.com how many so we can have badges for them.
Please complete & submit this form no later than FRIDAY, JUNE 28
1 brand reps
+ any additional you have added to your registration
You can add additional brand reps to your registration on the form below. See Pricing Page for costs.
If you are bringing help for setup and breakdown, that is fine. Please email Nicole at nicole@newproductevents.com how many so we can have badges for them.
Please complete & submit this form no later than FRIDAY, JUNE 28
Special Services
Order Form
TBD
Please complete & submit this form no later than FRIDAY, JUNE 28
TBD
Please complete & submit this form no later than FRIDAY, JUNE 28
TBD
Please complete & submit this form no later than FRIDAY, JUNE 28
Room layout & booth
Assignments
Room Layout with Booth Numbers
booth Assignments
kDA;LJALSKDJF
Booth assignments are subject to change at the discretion of New Product Events, for various reason such as electrical access, booth package changes, load in/out issues, etc.
Requests for booth changes are NOT accepted.
information for advance
Shipping
PLEASE PLAN YOUR SHIPMENT TO ARRIVE bETWEEN
Friday, July 12 & Tuesday, July 16
Boxes arriving before Friday, July 12
are at risk of being returned to sender by the hotel.
Boxes arriving after 4:00 pM, Tuesday, July 16
are at risk of NOT making it to the event on time.
What to include on your carrier shipping label and/or bill of lading:
New York Marriott Marquis Times Square
ATTN: Sutton Complex 07/17/25
1535 Broadway
New York, NY 10036
(212) 398-1900
Required Information to be on EACH & EVERY Box/Parcel:
Holiday Gift Guide Media Event
[Brand]
[Booth Number]
BOX [#] OF [#]
If you shipping label did not accomodate the Sutton Complex 07/17/25, please add.
If you are shipping items to be signed for, stored, and delivered to your booth the morning of the event, the hotel will collected the fees listed under DELIVERING TO THE EVENT ROOM.
If you shipped directly to your guest room, you will pick up your packages when you check in and be responsible for bringing them to the event in the morning. Those fees are listed under PICKING UP BY GUEST.
TBD
If your delivery must come through the loading dock, please email nicole@newproductevents.com and we will forward the information to our event coordinator who will get back to you with additional information.
— NOT THE EVENT ROOM —
If you need access to your packages before the morning of the event, you’ll need to ship them directly to your guest room.
If you shipped something to your guest room, we do NOT need those tracking numbers on the Shipping Form as they will be held by the Marriott package room for you to collect when you check in.
You are responsible for bringing them to the event room. If you need assistance, please request a Bellman. Fees will be charged to your guest room.
Address those packages as follows:
[Your Name]
c/o New York Marriott Marquis Times Square
HOLD FOR guest arrival [date]
1535 Broadway
New York, NY 10036
(212) 398-1900
The hotel does not have any cold storage facilities.
If your product samples need refrigeration, there are a couple options:
(1) Inquire at the hotel where you are staying and ask if you can get mini-fridges for your room.
(2) Or, you can ship with a cold storage delivery service. We’ve linked a few here: Cube Smart Self Storage; Larkin Cold Storage; Karr Cold Storage. (We are not affiliated with these companies in any way, and are only providing these links as an example of how to keep your perishables until the event to prevent spoilage.)
After the event, you can repack any boxes that need to be shipped out.
They must be sealed, labeled, and ready to go.
Have your pre-printed UPS or FedEx shipping labels ready. Or, you can fill out a blank one at the event, however you will need to put your UPS or FedEX account number or a credit card number on the form.
Once all your boxes are packed up and labeled, a representative from the hotel’s shipping services will come to collect the boxes.
Tracking Information
Form
For every box you are shipping in advance of the event, you must submit the Shipment Tracking Number Form below.
We will be checking in every box and will contact you with any missing boxes the night before the event.
Any box that is not listed on the form is not guaranteed to be at your booth the day of the event
Please complete & submit this form no later than
FRIDAY, JULY 12
See you there!
Things to Remember
Checklist
© New Product Events, Inc. 2024. All Rights Reserved.
Speed Pitching is a trademark of New Product Events, Inc.
New Product Media Events is a trademark of New Products Events, Inc.
Holiday Gift Guide Media Event is a trademark of New Product Events, Inc.
