We update this page until the day of the event

add these dates to your

Calendar

MEDIA WISH LIST: 
Monday, May 20

EXHIBITOR Q&A WEBINAR:  
Monday, June 3

MEDIA RAFFLE SUBMISSIONS DUE:  
Friday, June 14

ONLINE PRESS KIT INFORMATION: 
Friday, June 14

SPONSORSHIPS & PROMOTIONS FORM DUE:  
Friday, June 14

SPECIAL ORDERS FORMS DUE: 
Friday, June 28

FOOD & BEVERAGE SAMPLING FORM:
Friday, June 28

EXHIBITOR INFORMATION  FORM DUE: 
Friday, June 28

SHIPPING & TRACKING FORM DUE: 
Friday, July 12

ADVANCE SHIPPING ARRIVALS TO HOTEL: 
Friday, July 12 – Tuesday, July 16 by 4pm

EVENT DAY:  
Wednesday, July 17, 2024

Planning your trip to

Las Vegas

The Las Vegas airport is:

Harry Reid International Airport
5757 Wayne Newton Blvd, Las Vegas, NV 89119

The airport is approximately a 20 minute drive from the hotel.

You can book a room under our discounted room block at Caesar’s Palace here.

Room Block Reservations

Caesars Palace
3570 South Las Vegas Blvd.
Paradise, NV 89109

Event room is Milano 1 & 2

Your Media wish List

Form

This is optional, but if you would like an invitation sent to any particular journalists,
we will do that on your behalf.  Please do not invite any media directly,
as we need to make sure they are on our check-in list.

You can submit the form as many times as you need, if you have more than 10 journalists on your wishlist.

Please complete & submit this form no later than

MONDAY, MAY 20

Day of Event

Details

Please do not attempt to gain access to the event room. 

Hotel staff is setting the room, delivering boxes, running electric, etc.. 

Non-staff members are NOT allowed in the room before 4:00 PM the day of the event.

The event is held in MILANO I & II on the Promenade Level

Please arrive between 4:00 PM – 4:30 PM.  

Please leave yourself plenty of time to set up your display and be ready by 6:00 PM to start.

If you shipped anything to the event room in advance of the event your boxes will be at your booth when you arrive, provided you have submitted the Shipping & Tracking Form below.

If you shipped something to your guest room, inquire at the Front Desk upon check-in.  You are responsible for bringing them to the event room. If you need assistance, please request a Bellman.  Fees will be charged to your guest room.

You can bring anything to make your booth enticing, provided it does not interfere with another booth, extend beyond your booth’s dimensions, or violate any of the guidelines listed on the Create Your Best Booth page.

Make sure you bring all the tools you need to assemble your booth display and signage. 

Food and beverage will be set out for all the brand reps the entire time.

By 5:30 PM, please have your booth completely set-up, and staff will come through and clear trash away.

Anything that is not part of your display, can be hidden under your table skirt or in the storage room. 

There will be a storage room available for extra supplies, boxes needed after the event, luggage, etc

Session starts at 6:00pm and will go straight through for 60 minutes. 

You will have  timed 4-minute pitchs continuously for the hour.

Session starts at 7:00pm and will go straight through for 60 minutes. 

You will have  timed 4-minute pitchs continuously for the hour.

Remember to bring everything you’ll need to break down your booth.

For preparing outgoing shipments, please see the Shipping section below.

Electronic Press Kit

Information

The EPK is included in the exhibitor fee for both Gold and Platinum packages.

Bronze and Silver can add the EPK for $750 for one year.

You can add it to you booth and submit all the information on the form below.

To see a sample of the EPK, click here.

We need all your information submitted on the form below.

The Online Press Kit will be online for one year. 

We will provide you with the main link to all the EPK’s and a link that is specifically yours to include in follow-up emails.  

We will also provide a QR code for your EPK that you can print on cards to hand out or put on your signage.

Please complete & submit this form no later than

MONDAY, MAY 20

Media Samples & contact

Information

A media RSVP list of outlets will be sent by email about a week before the event.  Please check your email, and spam folder.

The final media attendee contact information will be linked here by Friday, January 10.

We suggest having 30-50 samples and press materials available.  

You are not required to hand out samples to the media, however, it is a good idea to send them back with something to remember your company and product.

Exhibitor Rep Badge Information

Form

Please select your brand name from the appropriate drop down menu.  

If you believe you have registered for a different booth package than the one you are listed under, please contact nicole@newproductevents.com so we can make the adjustment before you complete the form.

This form is required by all exhibitor booths.

Please complete & submit this form no later than

FRIDAY, JUNE 28

event sponsorship or booth promotion

Sign-up

  • Media Dining Sponsorship
  • Media Lanyard Sponsorship
  • Media Lyft Sponsorship

 

For more information on each of the above opportunities, see the Pricing Page.

  • Custom Media Invites
  • Logo on Media Tote
  • Media Tote Product Sample Insert
  • Event Carpet Clings

 

For more information on each of the above opportunities, see the Pricing Page.

Please complete & submit this form no later than

FRIDAY, JUNE 28

Booth & Furniture

Dimensions

Booth perimeter measures 16-feet wide by 6-feet deep.

One or two 30 × 72-inch banquet tables, with tablecloth.

You may use your floor space for larger items, display cases, etc.

The entire display must be contained within the perimeters of your booth.

There is room under your table for samples and supplies.  

There is also a storage area for items you do not need during the event.

Booth perimeter measures 12-feet wide by 6-feet deep.

One 30 × 72-inch banquet table, with tablecloth.

You may use your floor space for larger items, display cases, etc.

The entire display must be contained within the perimeters of your booth.

There is room under your table for samples and supplies.  

There is also a storage area for items you do not need during the event.

Booth perimeter measures 10-feet wide by 6-feet deep.

One 30 × 72 inch banquet table, with tablecloth.

All display items must fit on your table. 

The entire display must be contained within the perimeters of your booth.

There is room under your table for samples and supplies.  

There is also a storage area for items you do not need during the event.

Booth perimeter measures 8-feet wide by 6-feet deep.

One 30 inch ROUND highboy table, with tablecloth.

All display items must fit on your table.   Be aware that the 30-inch high-boys cannot handle excessive weight or very unbalanced weight.

The entire display must be contained within the perimeters of your booth.

There is room under your table for samples and supplies.  

There is also a storage area for items you do not need during the event.

Maximum reps in

Attendance

5 brand reps
+ any additional you have added to your registration

You can add additional brand reps to your registration on the form below.  See Pricing Page for costs.

Please complete & submit this form no later than FRIDAY, JUNE 28

4 brand reps
+ any additional you have added to your registration

You can add additional brand reps to your registration on the form below. See Pricing Page for costs.

Please complete & submit this form no later than FRIDAY, JUNE 28

3 brand reps
+ any additional you have added to your registration

You can add additional brand reps to your registration on the form below. See Pricing Page for costs.

Please complete & submit this form no later than FRIDAY, JUNE 28

2 brand reps
+ any additional you have added to your registration

You can add additional brand reps to your registration on the form below. See Pricing Page for costs.

Please complete & submit this form no later than FRIDAY, JUNE 28

Special Services

Order Form

TBD

Please complete & submit this form no later than FRIDAY, JUNE 28

TBD

Please complete & submit this form no later than FRIDAY, JUNE 28

TBD

Please complete & submit this form no later than FRIDAY, JUNE 28

Room layout & booth

Assignments

Room Layout with Booth Numbers

booth Assignments

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Booth assignments are subject to change at the discretion of New Product Events, for various reason such as electrical access, booth package changes, load in/out issues, etc.  

Requests for booth changes are NOT accepted.

information for advance

Shipping

Plan your shipments to arrive at Caesars Palace between Friday, January 3rd and Tuesday, January 7th.

Boxes arrive before January 3rd are at risk of being returned to sender by the hotel.

Boxes arriving after January 7th are at risk of not making it to the event room on time.

What to include on your carrier shipping label and/or bill of lading:

New York Marriott Marquis Times Square
ATTN:  Sutton Complex 07/17/25
1535 Broadway
New York, NY 10036
(212) 398-1900

Required Information to be on EACH & EVERY Box/Parcel:

Holiday Gift Guide Media Event
[Brand]
[Booth Number]
BOX [#] OF [#]

If you shipping label did not accomodate the Sutton Complex 07/17/25, please add.

If you are shipping items to be signed for, stored, and delivered to your booth the morning of the event, the hotel will collected the fees listed under DELIVERING TO THE EVENT ROOM. 

If you shipped directly to your guest room, you will pick up your packages when you check in and be responsible for bringing them to the event in the morning.  Those fees are listed under PICKING UP BY GUEST.

TBD

If your delivery must come through the loading dock, please email nicole@newproductevents.com and we will forward the information to our event coordinator who will get back to you with additional information.

— NOT THE EVENT ROOM —

If you need access to your packages before the morning of the event, you’ll need to ship them directly to your guest room. 

If you shipped something to your guest room, we do NOT need those tracking numbers on the Shipping Form as they will be held by the Marriott package room for you to collect when you check in.

You are responsible for bringing them to the event room. If you need assistance, please request a Bellman.  Fees will be charged to your guest room.

Address those packages as follows:

[Your Name]

c/o New York Marriott Marquis Times Square

HOLD FOR guest arrival [date]

1535 Broadway

New York, NY 10036

(212) 398-1900

The hotel does not have any cold storage facilities.

If your product samples need refrigeration, there are a couple options:

(1) Inquire at the hotel where you are staying and ask if you can get mini-fridges for your room.

(2) Or, you can ship with a cold storage delivery service.  We’ve linked a few here:  Cube Smart Self Storage; Larkin Cold Storage; Karr Cold Storage.  (We are not affiliated with these companies in any way, and are only providing these links as an example of how to keep your perishables until the event to prevent spoilage.)

After the event, you can repack any boxes that need to be shipped out.  

They must be sealed, labeled, and ready to go.

Have your pre-printed UPS or FedEx shipping labels ready.  Or, you can fill out a blank one at the event, however you will need to put your UPS or FedEX account number or a credit card number on the form.

Once all your boxes are packed up and labeled, a representative from the hotel’s shipping services will come to collect the boxes.

Shipment Tracking Number

Form

For every box you are shipping in advance of the event, you must submit the Shipment Tracking Number Form below.

We will be checking in every box and will contact you with any missing boxes the night before the event. 

Any box that is not listed on the form is not guaranteed to be at your booth the day of the event

Please complete & submit this form no later than

FRIDAY, JULY 12

Things to Remember

Checklist

  • Order samples for the media.  
  • Do trial run booth set up to make sure everything fits inside the booth dimensions.
  • Bring serving supplies for any food or beverage samples, such as gloves, paper plates, toothpicks, napkins, etc.
  • Bring all the tools needed to set up and break down the booth display.
  • Bring anything needed to repack boxes to ship out after the event, such as packing tape, bubblewrap, etc.
  • Ship boxes with required information on every item confirmed to arrive on indicated dates.
  • Bring hotel reservation information.
  • Bring tracking information with a note as to what is in each box so if one goes missing you know what you need to replace.
  • Bring UPS or FedEx shipping labels with your account information for outbound shipments
  • Keep our cell phone numbers handy just in case, Nicole 704-560-4917 and Amy 818-389-1003

See you there!