Menu
We update this page until the day of the event.
add these dates to your
Calendar
EVENT DAY:
Wednesday, July 17, 2024
ADVANCE SHIPPING ARRIVALS TO HOTEL:
Friday, July 12 to no later than 4pm Tuesday, July 16
SHIPPING & TRACKING FORM DUE:
Friday, July 12
SPECIAL ORDERS FORM DUE:
Wednesday, June 26
FOOD & BEVERAGE SAMPLING FORM:
Wednesday, June 26
EXHIBITOR INFORMATION FORM DUE:
Wednesday, June 26
EXHIBITOR Q&A ZOOM MEETING:
Wednesday, June 19
MEDIA WISH LIST:
Wednesday, June 5
Quick links
Planning your trip to
New York City
booking your flight
The New York City airports are
La Guardia Airport (LGA) is about is about 30-45 minutes from the hotel.
Newark Liberty International Airport (EWR) is about 40-50 minutes from the hotel.
John F. Kennedy International Airport (JFK) is about 50-90 minutes from the hotel.
Do not expect to be able to leave the hotel on the day of the event until at least 7:00pm, therefore the earliest arrival at any of these airports would be 8:00-8:30pm.
booking your room
You can book a room at the New York Marriott Marquis Times Square here.
Event Venue Location
New York Marriott Marquis Times Square
1535 Broadway
Between 45th and 46th Streets
New York, NY 10036
Exhibitor Q&A Webinar
Login
Wednesday, June 19
1:00 PM – 2:00 PM Eastern
You might be prompted for:
Meeting ID: 857 7938 4517
Passcode: 488484
Day of Event
Details
Event Room
Westside Ballroom, 5th Floor
Please do not attempt to gain access to the event room the night before the event.
Hotel staff is setting the room, delivering boxes, running electric, etc..
Non-hotel staff members are NOT allowed in the room before 8:30 AM the day of the event.
Day of Event Agenda
Wednesday, July 17, 2024
| TIME | AGENDA |
|---|---|
| 8:30 AM to 9:00 AM | Exhibitor Arrival |
| 8:30 AM to 10:30 AM | Coffee & Tea service |
| 8:30 AM to 10:45 AM | Exhibitor Load-In and Set-Up |
| 11:00 AM to 2:30 PM | Doors Open to the Media |
| 2:00 PM to 3:30 PM | Exhibitor Lunch Break. |
| 3:30 PM to 5:30 PM | Doors Open to the Media |
| 6:00 pm | Event will stay open until 6:00 pm to allow for all media to get through. |
| 6:00 PM to 7:00 PM | Exhibitor Breakdown and Load-Out |
Exhibitor Arrival Time
Please arrive between 8:30 AM – 9:00 AM.
Please leave yourself plenty of time to set up your display.
Exhibitor Load-In & Set-Up
If you shipped anything to the event room in advance of the event your boxes will be at your booth when you arrive, provided you have submitted the Shipping Form below.
If you shipped something to your guest room, they will be held by the Marriott package room for your to collect after your check in. You are responsible for bringing them to the event room. If you need assistance, please request a Bellman. Fees will be charged to your guest room.
booth set-up
You can bring anything to make your booth enticing, provided it does not interfere with another booth, extend beyond your booth’s dimensions, or violate any of the guidelines listed on the Create Your Best Booth page.
Make sure you bring all the tools you need to assemble your booth display and signage.
You cannot attach anything to the walls or floor.
pre-event clean up
By 10:45 AM, please have your booth completely set-up, and staff will come through and clear trash away.
On-Site Storage
Anything that is not part of your display, can be hidden under your table skirt or in the storage room.
There will be a storage room available for extra supplies, boxes needed after the event, luggage, etc
Doors Open to the Media
Doors will open promptly at 11:00 pm, the last media entrance will be 1:30 pm.
Please stay at your booth until 2:30 pm before breaking for lunch to allow the last media attendees to make it through the event
Event is closed for lunch from 2:30 PM – 3:30 PM.
Doors will re-open promptly at 3:30 PM, the last media entrance will be 5:30 pm.
Please stay at your booth until 6:00 PM before breaking down to allow the last media attendees to make it through the event
Exhibitor Meals
Coffee service will be set for your arrival and lunch will be served during the break.
The media are provided a lunch buffet at both the times the doors are open to the event. In fairness to everyone, please do not mingle with the media outside at the buffet.
The only exhibitor allowed to be in the media buffet area is the Media F&B Sponsors.
Send Your Media
Wish List
This is optional, but if you would like an invitation sent to any particular journalists, we will do that on your behalf. Please do not invite any media directly, as we need to make sure they have the proper login credentials.
Fill out the form below by Wednesday, June 5 of the top media outlets you wish to see at the event.
You can submit the form as many times as you need, if you have more than 10 journalists on your wishlist.
Media Samples & contact
Information
Media Attendee Information
The media RSVP list of outlets will be posted here a week before the event.
Media Contact Sheet
The final media attendee contact information will be posted here by Friday, July 19.
Samples for the Media
We suggest having 75-100 samples and 100-120 press materials available.
You are not required to hand out samples to the media, however, it is a good idea to send them back with something to remember your company and product.
Food & Beverage Sampling
Due to hotel requirements, food and beverage samples should be around 1 ounce per serving.
If you are planning to service food or beverages at your booth, you must complete the Food & Beverage Sampling Form below.
PLEASE COMPLETE & SUBMIT THIS FORM NO LATER THAN
WEDNESDAY, JUNE 26.
Exhibitor Information
Form
Exhibitor Rep Attendance
The following number of company/brand representatives are included in your registration fee:
Platinum: 4 representatives
Gold: 3 representatives
Silver: 2 representative
Bronze: 1 representative
If you would like to have additional attendees at your booth, the cost per person is $1200. You can add additional reps on the form below.
Everyone must complete the Exhibitor Information Form.
Please select your brand name from the appropriate drop down menu.
If you believe you have registered for a different booth package than the one you are listed under, please contact amy@newproductevents.com so we can make the adjustment before you complete the form.
PLEASE COMPLETE & SUBMIT THIS FORM NO LATER THAN
WEDNESDAY, JUNE 26.
Media Raffle
Rules & Prizes
Media Raffle Grand Prize
This year we are raffling off TBD.
Media attendees who collect 40 stamps on their “bingo” card can enter the drawing.
When the media come to your booth you will stamp their card with a stamper provided to you. You are not obligated to participate but we have found that this has been an incentive for the media to stop and chat with as many booths as they can.
This is what the card looks like, front and back.
Image TBD.
Media Raffle Prizes
This year we are raffling off TBD.
Media attendees who collect 30 stamps on their “bingo” card can enter the drawing for a variety of prizes donated by exhibitors.
These prizes are promoted to the media in several emails and announcements during the weeks prior to the event. It is a great way to garner buzz for your booth before the event.
Prizes should have a minimum retail value of $100, be easily carried out or shipped to the winner.
If you are interested in participating, please email Nicole at nicole@newproductevents.com to discuss.
Booth Design
Information
Booth Design Rules & Guidelines
Product Display Inspiration
tips for samples
Dimensions & Furniture
Layout
booth Dimensions
The entire display must be contained within the perimeters of your booth.
There is room under your table for samples and supplies.
There is also a storage area for items you do not need during the event.
platinum
Booth perimeter measures 16-feet wide by 6-feet deep.
One or two 30 × 72 inch banquet tables, skirted with a black tablecloth.
You may use your floor space for larger items, display cases, etc.
gold
Booth perimeter measures 12-feet wide by 6-feet deep.
One 30 × 72 inch banquet table, skirted with a black tablecloth.
You may use your floor space for larger items, display cases, etc.
silver
Booth perimeter measures 10-feet wide by 6-feet deep.
One 30 × 72 inch banquet table, skirted with a black tablecloth.
bronze
Booth perimeter measures 8-feet wide by 6-feet deep.
One 30 × 72 inch banquet table, skirted with a black tablecloth.
Special Services
Order Form
Electrical runs, Audio/Visual Equipment Rental, Wifi
Electrical Runs & A/V Equipment
how to order TBD
Unless you are cooking or operating high amp equipment, we suggest investing in a portable power station, such as these Takki Portable Power Station 300 watts, Yoicaly Portable Power Station 300 watts, EnginStar Portable Power Station 150 watts, to charge laptops and phones, and run simple audio visual equipment. (New Product Events is NOT an affiliate with Amazon or these products. They are simply shown as suggestions and examples.)
WiFi
how to order TBD
Submitting Your Forms
how to order TBD
Your product & representative
Registrations
Products on Display
The only products allowed are the products you have registered to bring. If any products other than the registered products are on display, you will be asked to remove them.
You can create your display with various colors, shapes, patterns, etc. for each of the products.
If you cannot remember which products those were, please contact Nicole at nicole@newproductevents.com.
The following number of products are included in your registration fee:
Platinum: 4 products
Gold: 3 products
Silver: 2 products
Bronze: 1 product
If you would like to have additional products at your booth, the cost per product is $TBD. To add a product, please complete the request form below.
Room layout & booth
Assignments
Room Layout with Booth Numbers
booth Assignments
TDB
Booth assignments are subject to change at the discretion of New Product Events, such as electrical access, load in/out issues, etc.
Requests for booth changes are not accepted.
information for advance
Shipping
PLEASE PLAN YOUR SHIPMENT TO ARRIVE
Friday, July 12 to no later than 4:00 pM Tuesday, July 16
Boxes arriving before Friday, July 12
are at risk of being returned to sender by the hotel.
Boxes arriving after 4:00 pm, Tuesday, July 16
are at risk of NOT making it to the event on time.
Addressing Your Shipments
Make sure that all of the below information is on your box.
what to include on your carrier shipping label and/or bill of lading
New York Marriott Marquis Times Square
Holiday Gift Guide Media Event 07/17/24
1535 Broadway
New York, NY 10036
(212) 398-1900
Required Information to be on eACH & EVERY Box/Parcel
holiday gift guide media event
Westside Ballroom 07/17/24
[Your Name]
[Brand]
[booth Number]
BOX [#] OF [#]
Package Handling Fees
TBD
Required Tracking Information
For every box you are shipping in advance of the event, you must submit the tracking information on the Holiday Gift Guide Media Event Shipping Form, due Thursday, June 22.
We will be checking in every box and will contact you with any missing boxes the night before the event.
Any box that is not listed on the form is not guaranteed to be at your booth the day of the event
Shipping ot your Guest Room
If you shipped something to your guest room, we do NOT need those tracking numbers on the Shipping Form as they will be held by the Marriott package room for your to collect after your check in.
You are responsible for bringing them to the event room. If you need assistance, please request a Bellman. Fees will be charged to your guest room.
If you need access to your packages before the morning of the event, you’ll need to ship them directly to your guest room. If you are staying at the Sheraton, you will simply need to address them as follows:
[Your Name]
c/o New York Marriott Marquis Times Square
Hold for guest arrival [date]
1535 Broadway
New York, NY 10036
(212) 398-1900
Cold Storage & Perishable Shipments
The Sheraton does not have any cold storage facilities.
If your product samples need refrigeration, there are a couple options.
Cube Smart Self Storage
Larkin Cold Storage
Karr Cold Storage
We are not affiliated with these companies in any way, and are only providing these links as an example of how to keep your perishables until the event to prevent spoilage.
Shipping out After the Event
After the event, you can repack any boxes that need to be shipped out.
They must be sealed, labeled, and ready to go.
Have your pre-printed UPS or FedEx shipping labels ready. Or, you can fill out a blank one at the event, however you will need to put your UPS or FedEX account number or a credit card number on the form.
Once all your boxes are packed up and labeled, a representative from the hotel’s shipping services will come to collect the boxes.
Things to Remember
Checklist
See you there!
© New Product Events, Inc. 2024. All Rights Reserved.
Speed Pitching is a trademark of New Product Events, Inc.
New Product Media Events is a trademark of New Products Events, Inc.
Holiday Gift Guide Media Event is a trademark of New Product Events, Inc.
