We update this page until the day of the event please check back for any changes.

2022-GF-ORLANDO-Mickey-welcome

add these dates to your

Calendar

EVENT DAY:  Friday, March 4, 2022

SHIPMENT ARRIVALS:  From March 1 to March 3, 2022

SHIPPING FORM DUE:  Monday, February 28, 2022
Shipping Form link

FOOD & BEVERAGE SAMPLING FORM:  Wednesday, February 16, 2022
Food & Beverage Sampling From

EXHIBITOR FORM DUE:  Friday, February 11, 2022 
Exhibitor Confirmation Form link

Q&A WEBINAR:   Friday, February 4, 2022
Click to Join Zoom

ROOM BLOCK DEADLINE:   Monday, February 1, 2022
Room Block Reservation link

Question & Answer

Webinar

THIS EVENT IS OVER all questions have been incorporated into the info guide here.

Planning your trip to

Orlando

booking your flight

The closest airport is Orlando International Airport (MCO) at 1 Jeff Fuqua Blvd., Orlando, FL 32827.

Download the MCO in-terminal navigation app here Orlando MCO Airport App.

booking your room

We have set up a group rate room block at the event hotel.

The deadline for booking your room with our group rate room block is TUESDAY, FEBRUARY 1, 2022.

Reservation portal for our room block.

For information on their COVID-19 protocols as well as information on all the resorts, parks, attractions, dining, and special events visit the Disney Travel site.

Reserving your tickets for the parks

Events at Disney resorts have access to discounted park tickets.

Click here to purchase tickets and plan your visit with our discounted rate.

To download a PDF of all four parks and the ticket rates and packages, click here.

 

Ground transportation

Ride share

All ride-share providers,  LyftUber and Wingzpick up at the ends of the Arrivals curb (Level 2). 

Ride-share drop off is on the Departures curb (Level 3).

taxis

Taxi providers are located in the center of the Arrivals Level (Level 2).

Diamond Cab Company 407-523-3333
Quick Cab 407-447-1444
Town & Country Transport 407-828-3035
Mears Transporation 407-422-2222

Please note, the Disney Magical Express shuttle service
is no longer available after January 1, 2022.

Airport Car rentals

Most major rental car companies are available at the airport.

The on-airport rental car companies are located on the A-Side (shown as the A in the orange block) and B-Side (shown as the B in the green block) of the Terminal on the Ground Transportation Level (Level 1).

Orlando International Airport offers airline check-in services on level “R1” of the parking garages where rental cars are returned. The “A” Garage location is located on the west end and the “B” Garage location is on the east end (i.e. the ends nearest the entrance ramps).

Alamo 800-327-9633
Avis 800-831-2847
Budget 800-527-0700
Dollar Car Rental 800-800-4000
Enterprise 800-325-8007
Hertz Car Rental 800-654-3131
National 800-227-7368
Payless 407-856-5539
Sixt 888-941-7498
Thrifty 800-367-2277

Disney Car rental Center

Disney has their own car rental service.  Visit the Car Care Center – Rental Center for more information. 

You can book your vehicle online or call (407) 824-3470 to book or schedule a shuttle pick-up appointment.

The car rental facility is located near Magic Kingdom park and offers a complimentary shuttle with door-to-door service from your Resort hotel to the facility.

Car Care Center
1000 West Car Care Drive
Bay Lake, Florida 32830

Hours:
7:00 AM – 7:00 PM every day

Event venue

Disney’s Coronado Springs Resort
1000 West Buena Vista Drive
Lake Buena Vista, Florida 32830-8403
(407) 939-1000


Website for overview, not room bookings.

It takes approximately 30 minutes from the airport to the Coronado Springs Resort.

Day of the Event

Details

EVENT Room

Disney’s Coronado Springs Resort Convention Center

Follow the signs from the parking lot and/or guest rooms to the Convention Center.

Follow signs to the event room, Fiesta 5.

Click here to download a PDF of the property map shown below.

EVENT agenda

TIMEAGENDA
8:30 AM to 9:30 AM Exhibitor Arrival
9:00 AM to 11:00 AMExhibitor Load-In and Set-Up
8:30 AM to 10:00 AMExhibitor Breakfast Buffet
11:00 AM to 1:30 PMDoors Open to the Media
12:00 PM to 2:00 PMExhibitor Lunch
1:30 PM to 3:30 PMExhibitor Breakdown and Load-Out

Exhibitor Arrival

Please arrive no later than 9:00 AM.  Your name badges, boxes and general information will be at your booth.  Please leave yourself plenty of time to set up your display and enjoy the breakfast buffet.

exhibitor load in & SET UP

SHIPMENTS TO THE EVENT ROOM

If you shipped anything to the hotel package room in advance of the event your boxes will be at your booth when you arrive, provided you have submitted the Great Finds Orlando Shipping Form.

Please, see shipping information section below for complete details.

SHIPMENTS TO YOUR GUEST ROOM

If you shipped something to your guest room, we do NOT need those tracking numbers as they will not be coming in from the package room.  

You are responsible for bringing them to the event room.  If you need assistance, please request a trolly from the Bell Captain.  Fees will be charged to your guest room.

You can pick up guest room shipments at the Business Center and pay the shipping/handling fee directly.

booth set-up

You can bring anything to make your booth enticing, provided it does not interfere with another booth or extend beyond your booth’s dimensions.   

Make sure you bring all the tools you need to assemble your booth display and signage. 

You cannot attach anything to the walls or floor.

pre-event clean up

By 10:45 AM, please have your booth completely set-up, and staff will come through and clear trash away.

ON-SITE STORAGE

Anything that is not part of your display, can be hidden under your table skirt or in the storage room. 

There will be a storage room available for extra supplies, boxes needed after the event, luggage, etc

DOORS OPEN TO THE MEDIA

Doors will open promptly at 11:00 AM and stay open to 1:30 PM. 

Please do not start breaking down your booth until the last media attendee has exited.

EXHIBITOR MEALS

Breakfast will be served from 8:30 AM to 10:00 PM.

Boxed Lunches will be delivered to your booth at 12:30 PM.

Coffee, tea, and cold beverages and treats are available until 2:00 PM

SHIPPING OUT AFTER THE EVENT

After the event, you can repack any boxes that need to be shipped out.  

Representatives from the hotel’s Business Center will come around to collect boxes.

Have your FedEx or UPS account number or a credit card ready.

Attendee & sample

Information

Media attendees

New media will be added to this this, so keep checking back! 

The current list of confirmed media are as follows:

Buzfeed
CBS News
Drew Barrymore Show
Good Housekeeping
Healthy Home/Dr Oz/Today Show
Leave it on the Porch
Men’s Journal
MindBodyGreen
Orlando Family Fun Magazine
Orlando Weekly/Creative Loafing
People
Real Simple
SELF
SheKnows
Southern Living/Reader’s Digest
Trusted Media Brands
Verywell/DotDash
Yahoo Lifestyle Canada
Yahoo Lifestyle USA

samples for the media

We suggest having at least 20-25 samples and press materials available.  Due to the nature of this event, many media attendees are looking for colleagues at their outlet as well as themselves.

You are not required to hand out samples to the media, however, it is a good idea to send them back with something to remember your company and product.

Keep in mind that the media is flying to the event.  To avoid the risk of them having to leave your sample behind, please remember TSA liquid limits, as well as other restrictions.  

TSA What Can I Bring? 

FOOD & BEVERAGE SAMPLES

If you are planning to service food or beverages at your booth, you must complete the Food & Beverage Sampling Form before Wednesday, February 16.

This form contains required information for the venue, and once it is submitted to the hotel they will send any necessary forms. 

media contact sheet

 We will email you a final media list with full contact information the day after the event.

Booth & Product Display

Inspiration

Visit our photo galleries for hundreds of booth pics for more inspiration.

Dimensions, Furniture & Special Orders for

your booth

booth dimensions

The entire display must be contained within the perimeters of your booth.

There is room under your table for samples and supplies.  

There is also a storage area for items you do not need during the event.

platinum

Booth perimeter measures 16-feet wide by 6-feet deep.

One or two 3 × 6 foot banquet tables.

You may use your floor space for larger items, display cases, etc.

gold

Booth perimeter measures 10-feet wide by 6-feet deep.

One 3 × 6 foot banquet table.

You may use your floor space for larger items, display cases, etc.

silver

Booth perimeter measures 8-feet wide by 6-feet deep.

One 3 × 6 foot banquet table.

electrical & A/V orders

To order electricity to your booth, download the Disney’s Coronado Springs Resort Electrical Pricing Guide/Order Form here.

To order A/V equipment for your booth, download Disney’s Coronado Springs Resort Audio/Visual Request Form here.

Complete form(s) and attach to the Great Finds Orlando Exhibitor Confirmation Form due FRIDAY, FEBRUARY 11.

Your product & representative

Registrations

Products on display

The only products allowed are the products you have registered to bring.  You can create your display with various colors, shapes, patterns, etc. for each of the products.  If any products other than the registered products are on display, you will be asked to remove them.  If you cannot remember which products those were, please contact Nicole at nicole@newproductevents.com.

The following number of products are included in your registration fee:

Platinum:  4 products
Gold:  3 products
Silver:  2 products

If you would like to have additional products at your booth, the cost per product is $600.  Click here for complete pricing information. 

You can make this request and pay the fee directly on the Great Finds Orlando Exhibitor Confirmation Form, due FRIDAY, FEBRUARY 11.

pRODUCT EXCLUSIVITY

Please see the Terms & Conditions for more information on product exclusivity.

EXHIBITOR REP ATTENDANCE

Please see the Terms & Conditions for more information on product exclusivity.

The following number of company/brand representatives are included in your registration fee:

Platinum:  3 representatives
Gold:  2 representatives
Silver:  1 representative

If you would like to have additional attendees at your booth, the cost per person is $1200.  Click here for complete pricing information. 

You can make this request and pay the fee directly on the Great Finds Orlando Exhibitor Confirmation Form, due FRIDAY, FEBRUARY 11.

Room layout & booth

Assignments

Room LAYOUT WITH BOOTH NUMBERS

booth assignMents

[1]  Bold Palate Foods
[2]  Foxyware
[3]  OttLite Technologies 
[4]  BlendJet
[5]  WowWee
[6]  Finders Key Purse
[7]  Belay & Bell/MoonUltra/Privee
[8]  Cync
[9]  Worx
[10]  OWC
[11]  Boiron
[12]  Kidde
[13]  Mute
[14]  Pilot Pen
[15]  Kid Trax
[16]  Wrapmaster
[17]  The Supplant Company
[18]  Masonite International
[19]  Bojangles
[20]  Natural Delights
[21]  Newswire
[22]  Sposie
[23]  AILA
[24]  Clorox
[25]  Hamilton Beach
[26]  Troomi/Baby Boldly/Old World Christmas
[27]  Electrolit

Booth assignments are subject to change at the discretion of New Product Events, such as electrical access, load in/out issues, etc.  

Requests for booth changes are not accepted.

information for advance

Shipping

PLEASE PLAN YOUR SHIPMENT TO ARRIVE
no earlier than TUESDAY, MARCH 1
AND
no later than THURSDAY, MARCH 3

boxes arriving before tuesday, march 1
are unable to be accepted and risk being returned to sender.

Boxes arriving after 4:30 PM on Thursday, march 3
are not guaranteed to be delivered to the event.

Shipping

Instructions

package handling fees

The Business Center is run by Ricoh.  They handle FedEx, UPS and private carriers.  The hotel business center handles all the incoming and outgoing shipments.

0-5 lbs. — $5
6-20 lbs. — $10
21-40 lbs. — $15
41-59 lbs. — $20
Display Cases 0-69 lbs. — $25
80-134 lbs. — $100
Over 135 lbs. — $0.75 / lb.

For pallets or large shipments needing a loading dock, please contact nicole@newproductevents.com to coordinate with the hotel.

Per hotel rules, anything coming in from the loading dock must be scheduled with the Business Center for staff to take possession of the delivery.  Alternatively, you can meet the delivery truck and take the shipment to your guest room yourself.

If you require cold storage, contact nicole@newproductevents.com to coordinate with the hotel.

addressing your shipments

Make sure that all of the below information is on your box.  Whatever doesn’t fit on your shipping label, please write directly on the shipment or create labels.  

Each box must be numbered with the total number of boxes (box # of #).

what to include on your carrier shipping label/bill of lading

REQUIRED INFORMATION TO BE ON EACH ITEM/PARCEL/BOX

required tracking information form

For every box you are shipping in advance of the event, you must submit the tracking information on the Great Finds Orlando Shipping Form.  We will be checking in every box and will contact you with any missing boxes the night before the event. 

Any box that is not listed on the form is not guaranteed to be at your booth the day of the event

shipping out after the event

Even if you did not ship inbound, you can still ship out boxes after the event.   Once all your boxes are packed up a representative from the Business Center will come to collect the boxes and payment.

On-Site Business

Services

Business center contact information

Shipping Information
Business Center
407-939-3883
cs@ricohbc.com

Printing Information
Printing Specialist
321-436-1355
ps@ricohbc.com & dpc@ricohbc.com

Full Service Print Production Center

  • Conference Programs
  • Training materials
  • Brochures
  • Handouts/Flyers
  • Binders/Tabs
  • Window Clings
  • Adhesive Wall Vinyl
  • Name Tags
  • Table Tents
  • Meter Boards
  • Posters any size
  • Retractable pull up banners
  • Banners any size with or without grommets, pole pockets, and stands
  • Step & Repeat Back Drops
  • Wide variety of binding and finishing such as coil binding and saddle-stitch
  • Fulfillment for attendee bags and other needs
  • Show dailies/ convention news printing
  • Equipment rentals and office supplies for your staff office
 

EXHIBITOR DISCOUNTS

For a quote on printing, posters, banners, custom print jobs, and rentals.  
Contact Printing Specialist above.

Last Minute

Checklist

See you there!