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We update this page until the day of the event please check back for any changes.
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Quick links
DIRECT LINKS TO FORMS:
HGGME Exhibitor Conformation Form
HGGME Food & Beverage Sampling Form
Encore Order Form
HGGME Shipping Form
LINKS TO INFO GUIDE SECTIONS:
Planning your Trip to Jersey City:
Booking Your Flight
Booking Your Room
Event Venue Location
Exhibitor Confirmation Form:
Exhibitor Confirmation Form section
Day of the Event Details:
Event Room
Day of Event Agenda
Exhibitor Arrival
Exhibitor Load In & Set Up
Doors Open to the Media
Exhibitor Meals
Shipping Out After the Event
Attendee & Sample Information:
Media Attendees
Samples for the Media
Media Contact Sheet
Booth Design:
Booth Design Information
Create Your Best Booth page
Dimensions & Furniture Layout:
Booth Dimensions
Special Services Order Form:
Special Orders for Your Booth
Your Product & Representative Registrations:
Products on Display
Product Exclusivity
Exhibitor Rep Attendance
Room Layout & Booth Assignments:
Booth Numbers
Booth Assignments
Information for Advance Shipping:
Shipping Arrival Dates
Package Handling Fees
Addressing Your Shipments
Required Tracking Information
Send Your Media
Wish List
Send us your media wish list by Friday, May 13. Please include contact information if you have it. We will send an invitation to them.
Email your wish list to Nicole at nicole@newproductevents.com.
Question & Answer
Webinar
We are hosting an open forum to ask all your questions about the upcoming event!
Ask your questions live or email them in advance to amy@newproductevents.com
Tuesday, May 17, 2022
1:00 PM – 2:00 PM Eastern
THIS WEBINAR IS OVER BUT YOU CAN WATCH IT ON YOUTUBE
Download PDF of Time Stamps to quickly get to the issues you are most interested in hearing.
Planning your trip to
Jersey City
booking your flight
The closest airport is Newark Liberty International Airport (EWR). Download airport map PDF.
The airport is about 20 minutes from the Westin Jersey City Newport.
La Guardia International (LGA) is about 30-60 minutes from the hotel.
Kennedy International (JFK) is a 1-2 hours from the hotel.
booking your room
The hotel has set up a group-rate room block for the event, there are 20 room available at that rate and they are available first-come-first-served until they are fully booked.
The deadline for booking your room with our group rate room block is Friday, June 24, 2022.
Event venue location
Exhibitor Confirmation
Form
The Holiday Gift Guide Media Event Exhibitor Confirmation From is required and due by Friday, July 1.
Please have the following information ready for this form:
Day of the Event
Details
EVENT Room
Newport Grand Ballroom
3rd Floor
Please do not attempt to gain access to the event room the night before the event.
Hotel staff is setting the room, delivering boxes, running electric, etc., and non-hotel staff members are NOT allowed in the room before 8:30 AM the day of the event.
day of EVENT agenda
Friday, July 22, 2022
| TIME | AGENDA |
|---|---|
| 8:30 AM to 9:00 AM | Exhibitor Arrival |
| 8:30 AM to 11:15 AM | Exhibitor Load-In and Set-Up |
| 9:00 AM to 10:00 AM | Exhibitor Breakfast Buffet |
| 11:30 AM to 2:30 PM | Doors Open to the Media |
| 11:30 PM to 2:30 PM | Media Lunch |
| 2:30 PM to 4:30 PM | Exhibitor Breakdown and Load-Out |
Exhibitor Arrival
Please arrive between 8:30 AM and 9:00 AM.
Your name badges, boxes and general information will be at your booth.
Please leave yourself plenty of time to set up your display and enjoy the breakfast buffet.
exhibitor load in & SET UP
SHIPMENTS TO THE EVENT ROOM
If you shipped anything to the hotel package room in advance of the event your boxes will be at your booth when you arrive, provided you have submitted the Holiday Gift Guide Media Event Shipping Form.
Please, see shipping information section below for complete details.
SHIPMENTS TO YOUR GUEST ROOM
If you shipped something to your guest room, we do NOT need those tracking numbers on the Shipping Form as they will be held by Service Express behind the front desk area for your to collect upon check-in.
You are responsible for bringing them to the event room. If you need assistance, please request a Bellman. Fees will be charged to your guest room.
booth set-up
You can bring anything to make your booth enticing, provided it does not interfere with another booth or extend beyond your booth’s dimensions.
Make sure you bring all the tools you need to assemble your booth display and signage.
You cannot attach anything to the walls or floor.
pre-event clean up
By 11:15 AM, please have your booth completely set-up, and staff will come through and clear trash away.
ON-SITE STORAGE
Anything that is not part of your display, can be hidden under your table skirt or in the storage room.
There will be a storage room available for extra supplies, boxes needed after the event, luggage, etc
DOORS OPEN TO THE MEDIA
Doors will open promptly at 11:30 AM and stay open to 2:30 PM.
Please do not start breaking down your booth until the last media attendee has exited.
EXHIBITOR MEALS
Breakfast will be served from 9:00 AM to 10:00 AM.
Beverages are available throughout the event.
SHIPPING OUT AFTER THE EVENT
After the event, you can repack any boxes that need to be shipped out. They must be sealed, labeled, and ready to go.
Once all your boxes are packed up a representative from the hotel’s shipping services will come to collect the boxes and payment.
Attendee & sample
Information
Media attendees
The media RSVP list of outlets will be posted here a week before the event.
samples for the media
We suggest having at least 50-75 samples and 75-100 press materials available.
You are not required to hand out samples to the media, however, it is a good idea to send them back with something to remember your company and product.
FOOD & BEVERAGE SAMPLES
If you are planning to service food or beverages at your booth, you must complete the Holiday Gift Guide Media Event Food & Beverage Sampling Form before Friday, July 1.
Samples should be around 1 ounce per serving.
media contact sheet
We will email you a final media list with full contact information a week after the event.
Booth Design
Information
Please visit our CREATE YOUR BEST BOOTH page for important information on:
Booth Design Rules & Guidelines
Product Display Inspiration
tips for samples
Dimensions & Furniture
Layout
booth dimensions
The entire display must be contained within the perimeters of your booth.
There is room under your table for samples and supplies.
There is also a storage area for items you do not need during the event.
platinum
Booth perimeter measures 16-feet wide by 6-feet deep.
One or two 3 × 6 foot banquet tables.
You may use your floor space for larger items, display cases, etc.
gold
Booth perimeter measures 12-feet wide by 6-feet deep.
One 3 × 6 foot banquet table.
You may use your floor space for larger items, display cases, etc.
silver
Booth perimeter measures 8-feet wide by 6-feet deep.
One 3 × 6 foot banquet table.
Special Services
Order Form
SPECIAL orders FOR YOUR BOOTH
To order special services for your booth, please complete the Encore Order Form.
Once completed, please upload the form to the 2022 Holiday Gift Guide Media Event Exhibitor Confirmation Form.
Your product & representative
Registrations
Products on display
The only products allowed are the products you have registered to bring. You can create your display with various colors, shapes, patterns, etc. for each of the products. If any products other than the registered products are on display, you will be asked to remove them. If you cannot remember which products those were, please contact Nicole at nicole@newproductevents.com.
The following number of products are included in your registration fee:
Platinum: 4 products
Gold: 3 products
Silver: 2 products
If you would like to have additional products at your booth, the cost per product is $600. Click here for complete pricing information.
You can make this request and pay the fee directly on the Holiday Gift Guide Media Event Exhibitor Confirmation Form, due Friday, July 1.
pRODUCT EXCLUSIVITY
Please see the Terms & Conditions for more information on product exclusivity.
EXHIBITOR REP ATTENDANCE
The following number of company/brand representatives are included in your registration fee:
Platinum: 4 representatives
Gold: 3 representatives
Silver: 2 representative
If you would like to have additional attendees at your booth, the cost per person is $1200. Click here for complete pricing information.
You can make this request and pay the fee directly on the Holiday Gift Guide Media Event Exhibitor Confirmation Form, due Friday, July 1.
Please see the Terms & Conditions for more information on product exclusivity.3
Room layout & booth
Assignments
Room LAYOUT WITH BOOTH NUMBERS
booth assignMents
1] Etekcity
3] Chalk of the Town
4] WORKPRO® Tools
5] Clara Sunwoo
6] MOON Ultra
7] FinaMill
8] Osmo from BYJU’S
9] Hamilton Beach
10] Bartesian
11] Squaregles
12] Vermont Smoke & Cure
13] Korea Ginseng
14] Playwise Partners
15] Sharp
17] Forbidden Games
18] JURA
19] ZVOX Audio
20] TOMY
21] Carl Zeiss Vision
22] Madame Alexander Doll
23] Wolf Gourmet
24] Rabbit & Chef’n
25] Tommy Bahama
26] Schwinn
27] Elite Performance
28] McMiller
29] TBD
30] Five Below
31] Seagram’s Escapes
32] Chatterbox
33] DARE
34] TIKI Brand
35] Blue Diamond Almonds
36] PLAYMOBIL
37] Pilot Pen
38] Aquasana
39] Hey Buddy Hey Pal
40] HP Sprocket
41] Oral-B
42] STIHL
43] Giftcards.com
44] Brightkins
45] Victrola
46] Cync
47] One Fun Company
48] American Greetings
49] WowWee
50] OnePlus
51] The Cord Wrapper
52] beeZbee
53] KT Tape
54] City Pier Seafood
55] Carbon 8 Water
56] Joy for All Companion Pets
57] Midland Radio
58] Kohler
Booth assignments are subject to change at the discretion of New Product Events, such as electrical access, load in/out issues, etc.
Requests for booth changes are not accepted.
information for advance
Shipping
package handling fees
Cost for advance shipping, including 72 hours of storage is only $5 per box.
Boxes over 100lbs or requiring the loading dock or on pallets will be subject to surcharges.
For pallets or large/heavy shipments needing a loading dock, please contact nicole@newproductevents.com to coordinate with the hotel.
There is no cold storage or on-site refrigeration available through the hotel. Refrigerated shipping is available from outside vendors, such as LGI and FedEx.
addressing your shipments
Make sure that all of the below information is on your box. Whatever doesn’t fit on your shipping label, please write directly on the shipment or create labels.
Each box must be numbered with the total number of boxes (box # of #).
what to include on your carrier shipping label and/or bill of lading
New Product Events
c/o Westin Jersey City Newport
479 Washington Blvd.
Jersey City, NJ 07310
REQUIRED INFORMATION TO BE ON EACH & EVERY ITEM/PARCEL/BOX
NEWPORT BALLROOM SETUP JULY 21
[YOUR BRAND]
[YOUR BOOTH NUMBER]
ITEM [#] OF [#]
required tracking information form
For every box you are shipping in advance of the event, you must submit the tracking information on the Holiday Gift Guide Media Event Shipping Form. We will be checking in every box and will contact you with any missing boxes the night before the event.
Any box that is not listed on the form is not guaranteed to be at your booth the day of the event
Nearby Business
Services
FedEx Office Print & Ship Center
30 Montgomery Street, Jersey City, NJ 07302
201-413-1324
Usa4497@fedex.com
The UPS Store #368
123 Town Square Place, Jersey City, NJ 07310
201-420-6633
Store368@theupsstore.com
Things to Do
Checklist
See you there!
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Speed Pitching is a trademark of New Product Events, Inc.
