We update this page until the day of the event please check back for any changes.


add these dates to your


Quick links

Send Your Media

Wish List

Send us your media wish list by Friday, May 13.   Please include contact information if you have it.  We will send an invitation to them.

Email your wish list to Nicole at nicole@newproductevents.com.

Question & Answer


We are hosting an open forum to ask all your questions about the upcoming event!

Ask your questions live or email them in advance to amy@newproductevents.com

Tuesday, May 17, 2022

1:00 PM – 2:00 PM Eastern


Download PDF of Time Stamps to quickly get to the issues you are most interested in hearing.

Planning your trip to

Jersey City

booking your flight

The closest airport is Newark Liberty International Airport (EWR).  Download airport map PDF. 

The airport is about 20 minutes from the Westin Jersey City Newport. 

La Guardia International (LGA) is about 30-60 minutes from the hotel.
Kennedy International (JFK) is a 1-2 hours from the hotel.

booking your room

The hotel has set up a group-rate room block for the event, there are 20 room available at that rate and they are available first-come-first-served until they are fully booked.

The deadline for booking your room with our group rate room block is Friday, June 24, 2022.

Reservation portal for our room block.

Event venue location

Westin Jersey City Newport

479 Washington Blvd, Jersey City, NJ 07310

Exhibitor Confirmation


The Holiday Gift Guide Media Event Exhibitor Confirmation From is required and due by Friday, July 1.

Please have the following information ready for this form:

  • Your brand logo for your name badges;
  • Name and contact information for whomever you choose to be the press contact for the media’s Exhibitor Contact Sheet;
  • Names and contact info for the representatives you want to work your booth for your name badges and urgent communication;
  • Your special services order form ready for upload (if applicable).


Day of the Event



Newport Grand Ballroom
3rd Floor

Please do not attempt to gain access to the event room the night before the event. 

Hotel staff is setting the room, delivering boxes, running electric, etc., and non-hotel staff members are NOT allowed in the room before 8:30 AM the day of the event.

day of EVENT agenda

Friday, July 22, 2022

8:30 AM to 9:00 AMExhibitor Arrival
8:30 AM to 11:15 AMExhibitor Load-In and Set-Up
9:00 AM to 10:00 AMExhibitor Breakfast Buffet
11:30 AM to 2:30 PMDoors Open to the Media
11:30 PM to 2:30 PMMedia Lunch
2:30 PM to 4:30 PMExhibitor Breakdown and Load-Out

Exhibitor Arrival

Please arrive between 8:30 AM and 9:00 AM.  

Your name badges, boxes and general information will be at your booth. 

Please leave yourself plenty of time to set up your display and enjoy the breakfast buffet.

exhibitor load in & SET UP


If you shipped anything to the hotel package room in advance of the event your boxes will be at your booth when you arrive, provided you have submitted the Holiday Gift Guide Media Event Shipping Form.

Please, see shipping information section below for complete details.


If you shipped something to your guest room, we do NOT need those tracking numbers on the Shipping Form as they will be held by Service Express behind the front desk area for your to collect upon check-in.

You are responsible for bringing them to the event room. If you need assistance, please request a Bellman.  Fees will be charged to your guest room.

booth set-up

You can bring anything to make your booth enticing, provided it does not interfere with another booth or extend beyond your booth’s dimensions.   

Make sure you bring all the tools you need to assemble your booth display and signage. 

You cannot attach anything to the walls or floor.

pre-event clean up

By 11:15 AM, please have your booth completely set-up, and staff will come through and clear trash away.


Anything that is not part of your display, can be hidden under your table skirt or in the storage room. 

There will be a storage room available for extra supplies, boxes needed after the event, luggage, etc


Doors will open promptly at 11:30 AM and stay open to 2:30 PM. 

Please do not start breaking down your booth until the last media attendee has exited.


Breakfast will be served from 9:00 AM to 10:00 AM.

Beverages are available throughout the event.


After the event, you can repack any boxes that need to be shipped out.  They must be sealed, labeled, and ready to go.

Once all your boxes are packed up a representative from the hotel’s shipping services will come to collect the boxes and payment.

Have your pre-printed UPS or FedEx shipping labels ready.

Attendee & sample


Media attendees

The media RSVP list of outlets will be posted here a week before the event. 

samples for the media

We suggest having at least 50-75 samples and 75-100 press materials available.  

You are not required to hand out samples to the media, however, it is a good idea to send them back with something to remember your company and product.


If you are planning to service food or beverages at your booth, you must complete the Holiday Gift Guide Media Event Food & Beverage Sampling Form before Friday, July 1.

Samples should be around 1 ounce per serving.

media contact sheet

 We will email you a final media list with full contact information a week after the event.

Booth Design


Please visit our CREATE YOUR BEST BOOTH page for important information on:

Booth Design Rules & Guidelines

Product Display Inspiration

tips for samples

Dimensions & Furniture


booth dimensions

The entire display must be contained within the perimeters of your booth.

There is room under your table for samples and supplies.  

There is also a storage area for items you do not need during the event.


Booth perimeter measures 16-feet wide by 6-feet deep.

One or two 3 × 6 foot banquet tables.

You may use your floor space for larger items, display cases, etc.


Booth perimeter measures 12-feet wide by 6-feet deep.

One 3 × 6 foot banquet table.

You may use your floor space for larger items, display cases, etc.


Booth perimeter measures 8-feet wide by 6-feet deep.

One 3 × 6 foot banquet table.

Special Services

Order Form


To order special services for your booth, please complete the Encore Order Form.

Once completed, please upload the form to the 2022 Holiday Gift Guide Media Event Exhibitor Confirmation Form.

Your product & representative


Products on display

The only products allowed are the products you have registered to bring.  You can create your display with various colors, shapes, patterns, etc. for each of the products.  If any products other than the registered products are on display, you will be asked to remove them.  If you cannot remember which products those were, please contact Nicole at nicole@newproductevents.com.

The following number of products are included in your registration fee:

Platinum:  4 products
Gold:  3 products
Silver:  2 products

If you would like to have additional products at your booth, the cost per product is $600.  Click here for complete pricing information. 

You can make this request and pay the fee directly on the Holiday Gift Guide Media Event Exhibitor Confirmation Form, due Friday, July 1.


Please see the Terms & Conditions for more information on product exclusivity.


The following number of company/brand representatives are included in your registration fee:

Platinum:  4 representatives
Gold: 3 representatives
Silver:  2 representative

If you would like to have additional attendees at your booth, the cost per person is $1200.  Click here for complete pricing information. 

You can make this request and pay the fee directly on the Holiday Gift Guide Media Event Exhibitor Confirmation Form, due Friday, July 1.

Please see the Terms & Conditions for more information on product exclusivity.3

Room layout & booth



booth assignMents

1]  Etekcity
3]  Chalk of the Town
4]  WORKPRO® Tools
5]  Clara Sunwoo
6]  MOON Ultra
7]  FinaMill
8]  Osmo from BYJU’S
9]  Hamilton Beach
10] Bartesian
11]  Squaregles
12]  Vermont Smoke & Cure
13]  Korea Ginseng
14]  Playwise Partners
15]  Sharp
17]  Forbidden Games
18]  JURA
19]  ZVOX Audio
20]  TOMY
21]  Carl Zeiss Vision
22]  Madame Alexander Doll
23]  Wolf Gourmet
24]  Rabbit & Chef’n
25]  Tommy Bahama
26]  Schwinn
27]  Elite Performance
28]  McMiller
29]  TBD
30]  Five Below
31]  Seagram’s Escapes
32]  Chatterbox
33]  DARE
34]  TIKI Brand
35]  Blue Diamond Almonds
37]  Pilot Pen
38]  Aquasana
39]  Hey Buddy Hey Pal
40]  HP Sprocket
41]  Oral-B
42]  STIHL
43]  Giftcards.com 
44]  Brightkins
45]  Victrola
46]  Cync 
47]  One Fun Company
48]  American Greetings
49]  WowWee
50]  OnePlus
51]  The Cord Wrapper
52]  beeZbee
53]  KT Tape
54]  City Pier Seafood
55]  Carbon 8 Water
56]  Joy for All Companion Pets
57]  Midland Radio
58]  Kohler

Booth assignments are subject to change at the discretion of New Product Events, such as electrical access, load in/out issues, etc.  

Requests for booth changes are not accepted.

information for advance


no earlier than TUESDAY, July 19
no later than 12:00 PM THURSDAY, July 21

boxes arriving before tuesday, July 19
are at risk being returned to sender by the hotel.

Boxes arriving after 12:00 PM on Thursday, July 21
are not guaranteed to be delivered to the event on time.

package handling fees

Cost for advance shipping, including 72 hours of storage is only $5 per box. 

Boxes over 100lbs or requiring the loading dock or on pallets will be subject to surcharges.

For pallets or large/heavy shipments needing a loading dock, please contact nicole@newproductevents.com to coordinate with the hotel.

There is no cold storage or on-site refrigeration available through the hotel. Refrigerated shipping is available from outside vendors, such as LGI and FedEx.

addressing your shipments

Make sure that all of the below information is on your box.  Whatever doesn’t fit on your shipping label, please write directly on the shipment or create labels.  

Each box must be numbered with the total number of boxes (box # of #).

what to include on your carrier shipping label and/or bill of lading

New Product Events

c/o Westin Jersey City Newport

479 Washington Blvd.

Jersey City, NJ 07310





ITEM [#] OF [#]

required tracking information form

For every box you are shipping in advance of the event, you must submit the tracking information on the Holiday Gift Guide Media Event Shipping Form.  We will be checking in every box and will contact you with any missing boxes the night before the event. 

Any box that is not listed on the form is not guaranteed to be at your booth the day of the event

Nearby Business


FedEx Office Print & Ship Center
30 Montgomery Street, Jersey City, NJ 07302

The UPS Store #368
123 Town Square Place, Jersey City, NJ 07310

Things to Do


  • Send in media attendee wish list by Friday, May 13.
  • Prepare questions for the Q&A webinar on Tuesday, May 17.
  • Book room at the Westin by Friday, June 24.
  • Book flight.
  • Submit Exhibitor Confirmation Form by Friday, July 1.
  • Submit Encore booth orders by Friday, July 1.
  • Submit Food & Beverage Sampling Form by Friday, July 1.
  • Submit tracking numbers on the Shipping Form by Monday, July 18
  • Order samples for the media.  
  • Do trial run booth set up to make sure everything fits inside the booth dimensions.
  • Bring serving supplies for any food or beverage samples, such as gloves, paper plates, toothpicks, napkins, etc.
  • Bring all the tools needed to set up and break down the booth display.
  • Bring anything needed to repack boxes to ship out after the event, such as packing tape, bubblewrap, etc.
  • Ship boxes with required information on every item confirmed to arrive on indicated dates.
  • Bring hotel reservation information.
  • Bring tracking information with a note as to what is in each box so if one goes missing you know what you need to replace.
  • Bring UPS or FedEx shipping labels with your account information for outbound shipments
  • Keep our cell phone numbers handy just in case, Nicole 704-560-4917 and Amy 818-389-1003

See you there!