WE UPDATE THIS PAGE UNTIL THE DAY OF THE EVENT
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Add These Dates to Your

Calendar

EVENT DATE: Tuesday, June 14, 2022

SAMPLE ARRIVAL WINDOW:

WISH LIST DEADLINE:

Event Login

Credentials

Round 1

Enter Meeting ID:
Password:

or

Click Link

Round 2

Enter Meeting ID:
Password:

or

Click Link

Agenda

PacificMountainCentralEasternAgenda
8:30 AM9:30 AM10:30 AM11:30 AMRound 1 Login
9:30 AM10:30 AM 11:30 PM 12:30 PM Round 1 Done
Break
11:00 AM12:00 PM1:00 PM2:00 PM Round 2 Login
11:30 AM12:30 PM 1:30 PM 2:30 PM Round 2 Done

How This

Works

Orientation

For the orientation, we will all be together in the main room. Both media and exhibitors. We’ll go over the basics and answer questions.

Breakout Rooms

After that, media and exhibitors will be paired up into break out rooms for 5-minute one-on-one conversations. You’ll get a one-minute countdown, then everyone will automatically be back in the main room.

Rotation

We will then move the exhibitors to the next break out room to speak with a new media person. This process will continue until each of the exhibitors has met every media attendee at that session.

LUNCH BREAK BETWEEN ROUNDS

There will be a lunch break, then Round 2 will be the same process as Session 1 with new media attendees.

Your media wish list

Please send your Media Wish List (optional) by JANUARY 8 of the top 10-20 media outlets you wish to see at the event.

Send your list to Nicole at nicole@newproductevents.com. We will make sure to send an invitation.

Advance media RSVP list

Approximately one week prior to the event, a preliminary list of media outlets who have RSVP will be sent out.

You will receive a detailed media contact list after the event, as the attendees may change up to the day of the event.

Scheduling your sample

Shipment

Please plan your shipment to arrive between

WEDNESDAY, JANUARY 13 and WEDNESDAY, JANUARY 20.

WHERE TO SEND SAMPLES

New Product Events

c/o Nicole Vance

1398 Coach Road

Skaneateles, NY 13152

important information about your

Samples

Guidelines for the media sample box

Each media panelist will be shipped a nicely packaged sample box filled with all the great samples and press information you’ve sent us.

The box will arrive at their office 1-2 days BEFORE the event. The media will have the product sample during your pitch!

Please note, we cannot provide home shipping addresses for the media attendees, however, you can ask them individually during the event or by email after the event should they want a sample sent to them.

Quantity Needed

Each exhibitor must send 35 samples of their product and press information (USB or paper).

Packaging

Please do not send your samples already individually packed in a box. We combine one of each sample into one large Media Sample Box.Please do not send your samples already individually packed in a box. We combine one of each sample into one large Media Sample Box.

If you are sending multiple items (i.e., a USB flash drive, a product sample, a promotional item, etc.) please group them in soft bag, envelope or tied together.

A bunch of loose thumb drives at the bottom of the box can easily get lost. And single sheets of paper get crumpled during shipping. We all want this box to look beautiful and enticing when they open it!

Special Sample Types

If your product falls into any of the categories below, and prefer to ship your items separately, please feel free to do so. We cannot provide home shipping addresses for the media attendees, however, you can ask them individually during the event or by email after the event should they want a sample sent to them.

You may send press information or a gift item in lieu of the actual product for the Media Sample Box.

fragile

If your product is fragile, please wrap it with sufficient packing to ensure safe delivery. However, we cannot guarantee safe delivery.

Alcohol

Please ship your samples directly to the media due to proof of age signature requirements.

Perishables

We CANNOT guarantee the temperature control of any perishable samples in the box. If we feel that there is any chance of spoilage, melting, etc. we cannot include it in the box due to the risk of damaging the other contents.

Please ship your samples directly to the media.

surcharges for special samples

If your product falls into any of the categories below, and prefer to ship your items separately, please feel free to do so.

We cannot provide home shipping addresses for the media attendees, however, you can ask them individually during the event or by email after the event should they want a sample sent to them. You may send press information or a gift item in lieu of the actual product for the Media Sample Box.

You MUST contact Nicole at nicole@newproductevents.com BEFORE sending if your product falls into any of these categories:

oversized items

Please measure the sample you are sending. Add the height, length, and depth of the item as if it were a right-angle rectangular cube.

Add all 3 measurements together, and if they exceed 20 inches, there is a surcharge of $500 for the oversized sample.

heavy items

Please weigh one of the samples you are sending. If it is in excess of 2 lbs., there is a surcharge of $500.

liquid items

If your sample is liquid (i.e. liquid soap, a beverage, etc.), but still under 5 lbs. and less than 20 cubic inches, there is a surcharge of $250.

See you there!
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