We update this page until the day of the event for any changes to the event schedule.
EVENT DATE: September 14, 2023
EXHIBITOR CONTACT FORM DUE: September 7, 2023
SAMPLE ARRIVAL WINDOW: Between August 28 and August 30, 2023
WISH LIST DEADLINE: August 1, 2023
This form will identify the main press contact for the media. We will provide them a list of the brand reps who were on the zoom call as well as identify one person as the main contact.
Please complete this form by Thursday, September 7, one week prior to the event.
For the orientation, Both media and exhibitors will all be together in the main room. We’ll go over the basics and answer questions.
After that, media and exhibitors will be paired up into break out rooms for 5-minute one-on-one conversations.
You’ll get a 30-second countdown, then everyone will automatically be back in the main room.
We will then move the exhibitors to the next break out room to speak with a new media person.
This process will continue until each of the exhibitors has met every media attendee.
There will be a lunch break, then Round 2 will be the same process as Session 1 with new media attendees.
OPTIONAL Your media wish list
Please send your Media Wish List by August 1, 2023 of the top 10-20 media outlets you wish to see at the event.
Send your list to Nicole at email@example.com. We will make sure to send an invitation.
Advance media RSVP list
Approximately one week prior to the event, a preliminary list of media outlets who have RSVP will be sent out.
You will receive a detailed media contact list after the event, as the attendees may change up to the day of the event.
Please plan your sample box shipment to arrive between
Between Monday, August 28 and Wednesday, August 30, 2023
New Product Events
c/o Nicole Vance
1398 Coach Road
Skaneateles, NY 13152
THIS ADDRESS CANNOT ACCEPT PALLETS.
Guidelines for the media sample box
Each media panelist will be shipped a nicely packaged sample box filled with all the great samples and press information you’ve sent us.
We want the sample box to be impressive and exciting to receive! The media enjoy having all the themed materials together! If possible, please send more than just a flash drive, so we can continue making this box something the media look forward to!
All attending media will receive a sample box. The box will arrive at their office 1-2 days AFTER the event.
Please note, we cannot provide home shipping addresses for the media attendees, however, you can ask them individually during the event or by email after the event should they want any additional samples sent to them.
Each exhibitor must send 35 samples of their product and press information (USB or paper).
Please do not send your samples already individually packed in a box. We combine one of each sample into one large Media Sample Box.Please do not send your samples already individually packed in a box. We combine one of each sample into one large Media Sample Box.
If you are sending multiple items (i.e., a USB flash drive, a product sample, a promotional item, etc.) please group them in soft bag, envelope or tied together.
A bunch of loose thumb drives at the bottom of the box can easily get lost. And single sheets of paper get crumpled during shipping. We all want this box to look beautiful and enticing when they open it!
Special Sample Types
If your product falls into any of the categories below, and prefer to ship your items separately, please feel free to do so. We cannot provide home shipping addresses for the media attendees, however, you can ask them individually during the event or by email after the event should they want a sample sent to them.
You may send press information or a gift item in lieu of the actual product for the Media Sample Box.
We CANNOT guarantee the temperature control of any perishable samples in the box. If we feel that there is any chance of spoilage, melting, etc. we cannot include it in the box due to the risk of damaging the other contents.
Please ship your samples directly to the media.
surcharges for special samples
If your product falls into any of the categories below, and prefer to ship your items separately, please feel free to do so.
We cannot provide home shipping addresses for the media attendees, however, you can ask them individually during the event or by email after the event should they want a sample sent to them. You may send press information or a gift item in lieu of the actual product for the Media Sample Box.
You MUST contact Nicole at firstname.lastname@example.org BEFORE sending if your product falls into any of these categories:
Please measure the sample you are sending. Add the height, length, and depth of the item as if it were a right-angle rectangular cube.
Add all 3 measurements together, and if they exceed 20 inches, there is a surcharge of $250 for the oversized sample.
Please weigh one of the samples you are sending. If it is in excess of 5 lbs., there is a surcharge of $250.
If your sample is liquid (i.e. liquid soap, a beverage, etc.), but still under 5 lbs. and less than 20 cubic inches, there is a surcharge of $100.