We update this page until the day of the event for any changes to the event schedule.

Vegetarian vegan healthy food. Salad with arugula, mango, avocado, shrimp, pecans and dressing of olive oil, honey and wine vinegar on a white rustic kitchen table. Top view, flat lay background.

add these dates to your

Calendar

EVENT DATE:  September 14, 2023

EXHIBITOR CONTACT FORM DUE:  September 7, 2023

SAMPLE ARRIVAL WINDOW:  Between August 28 and August 30, 2023

WISH LIST DEADLINE:  August 1, 2023

Exhibitor Rep Contact

Form

This form will identify the main press contact for the media.  We will provide them a list of the brand reps who were on the zoom call as well as identify one person as the main contact.

Please complete this form by Thursday, September 7, one week prior to the event.

2023 Let’s Eat Zoom Rep Contact Form

Event Login

Credentials

Round 1:

11:30 AM – 12:30 PM EASTERN

You might be prompted for:
Meeting ID:  819 4496 1745
Passcode:  873947

Round 2:

1:30 PM – 2:30 PM EASTERN

You might be prompted for:
Meeting ID:  814 3185 6130
Passcode:  518219

How Virtual Speed Pitching

Works

Orientation

For the orientation, Both media and exhibitors will all be together in the main room. We’ll go over the basics and answer questions.

Breakout Rooms

After that, media and exhibitors will be paired up into break out rooms for 5-minute one-on-one conversations.

You’ll get a 30-second countdown, then everyone will automatically be back in the main room.

Rotation

We will then move the exhibitors to the next break out room to speak with a new media person.

This process will continue until each of the exhibitors has met every media attendee.

LUNCH BREAK BETWEEN ROUNDS

There will be a lunch break, then Round 2 will be the same process as Session 1 with new media attendees.

OPTIONAL Your media wish list

Please send your Media Wish List by August 1, 2023 of the top 10-20 media outlets you wish to see at the event.

Send your list to Nicole at nicole@newproductevents.com. We will make sure to send an invitation.

Advance media RSVP list

Approximately one week prior to the event, a preliminary list of media outlets who have RSVP will be sent out.

You will receive a detailed media contact list after the event, as the attendees may change up to the day of the event.

Scheduling your sample

Shipment

Please plan your sample box shipment to arrive between

Between Monday, August 28 and Wednesday, August 30, 2023

sample shipping

Address

New Product Events

c/o Nicole Vance

1398 Coach Road

Skaneateles, NY 13152

THIS ADDRESS CANNOT ACCEPT PALLETS.

important information about your

Samples

Guidelines for the media sample box

Each media panelist will be shipped a nicely packaged sample box filled with all the great samples and press information you’ve sent us.

We want the sample box to be impressive and exciting to receive!  The media enjoy having all the themed materials together!  If possible, please send more than just a flash drive, so we can continue making this box something the media look forward to! 

All attending media will receive a sample box.  The box will arrive at their office 1-2 days AFTER the event. 

Please note, we cannot provide home shipping addresses for the media attendees, however, you can ask them individually during the event or by email after the event should they want any additional samples sent to them.

Quantity Needed

Each exhibitor must send 35 samples of their product and press information (USB or paper).

Packaging

Please do not send your samples already individually packed in a box. We combine one of each sample into one large Media Sample Box.Please do not send your samples already individually packed in a box. We combine one of each sample into one large Media Sample Box.

If you are sending multiple items (i.e., a USB flash drive, a product sample, a promotional item, etc.) please group them in soft bag, envelope or tied together.

A bunch of loose thumb drives at the bottom of the box can easily get lost. And single sheets of paper get crumpled during shipping. We all want this box to look beautiful and enticing when they open it!

Special Sample Types

If your product falls into any of the categories below, and prefer to ship your items separately, please feel free to do so. We cannot provide home shipping addresses for the media attendees, however, you can ask them individually during the event or by email after the event should they want a sample sent to them.

You may send press information or a gift item in lieu of the actual product for the Media Sample Box.

fragile

If your product is fragile, please wrap it with sufficient packing to ensure safe delivery. However, we cannot guarantee safe delivery.

Alcohol

Please ship your samples directly to the media due to proof of age signature requirements.

Perishables

We CANNOT guarantee the temperature control of any perishable samples in the box. If we feel that there is any chance of spoilage, melting, etc. we cannot include it in the box due to the risk of damaging the other contents.

Please ship your samples directly to the media.

surcharges for special samples

If your product falls into any of the categories below, and prefer to ship your items separately, please feel free to do so.

We cannot provide home shipping addresses for the media attendees, however, you can ask them individually during the event or by email after the event should they want a sample sent to them. You may send press information or a gift item in lieu of the actual product for the Media Sample Box.

You MUST contact Nicole at nicole@newproductevents.com BEFORE sending if your product falls into any of these categories:

oversized items

Please measure the sample you are sending. Add the height, length, and depth of the item as if it were a right-angle rectangular cube.

Add all 3 measurements together, and if they exceed 20 inches, there is a surcharge of $250 for the oversized sample.

heavy items

Please weigh one of the samples you are sending. If it is in excess of 5 lbs., there is a surcharge of $250.

liquid items

If your sample is liquid (i.e. liquid soap, a beverage, etc.), but still under 5 lbs. and less than 20 cubic inches, there is a surcharge of $100.

See you there!