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We update this page until the day of the event please check back for any changes.
add these dates to your
Calendar
EVENT DAY:
Friday, October 6, 2023
ADVANCE SHIPPING ARRIVALS:
Between Tuesday, October 3 and Thursday, October 5, 2023
SHIPPING FORM DUE:
Tuesday, October 3, 2023
FOOD & BEVERAGE SAMPLING FORM:
Friday, September 15, 2023
EXHIBITOR INFORMATION FORM DUE:
Friday, September 15, 2023
WISH LIST DUE:
Friday, September 1, 2023
Quick links
DIRECT LINKS TO FORMS:
Exhibitor Information Form
Food & Beverage Sampling Form
Electrical Order Form
Prep Room Request Form
Shipping Form
LINKS TO SECTIONS BELOW:
Booking Your Flight
Booking Your Room
Event Venue Location
Exhibitor Information Form
Event Room
Day of Event Agenda
Exhibitor Arrival
Exhibitor Load In & Set Up
Shipments to the Event Room
Shipments to Your Guest Room
Booth Set-up
Pre-Event Clean Up
On-Site Storage
Doors Open to the Media
Exhibitor Meals
Shipping Out After the Event
Media Attendees
Samples for the Media
Food & Beverage Samples
Media Contact Sheet
Booth Design Information
Booth Dimensions
Special Orders for Your Booth
Products on Display
Product Exclusivity
Exhibitor Rep Attendance
Booth Numbers
Booth Assignments
Info for Advance Shipping
Package Handling Fees
Addressing Your Shipments
Required Tracking Information
Things To Remember Checklist
Planning your trip to
Birmingham
booking your flight
The New York City airports are:
Chicago O’Hare International Airport (ORD) is about 45 minutes to an hour from the hotel.
Chicago Midway International Airport (MDW) is about 20-30 minutes from the hotel.
booking your room
We have a group rate room block set up at the Grand Bohemian
https://book.passkey.com/go/779fd910
Rooms are available first-come-first-served until our block is full.
The deadline for booking your room with our group rate room block is date.
Event venue location
Revel Motor Row
2412 South Michigan Avenue
Chicago, IL 60616
(773) 292-9100
Exhibitor Information
Form
The Tastemaker Conference Happy Hour Media Event Exhibitor Information From is required and due by Friday, February 10.
Please have the following information ready for this form:
Day of the Event
Details
EVENT Room
Courtyard
Please do not attempt to gain access to the event room prior to time, as the venue staff are setting up the room delivering boxes, running electric, etc.
prep Room
TBA
If you have reserved time in the prep room….
day of EVENT agenda
Thursday, March 2, 2022
| TIME | AGENDA |
|---|---|
| 8:30 AM to 9:00 AM | Exhibitor Arrival |
| 8:30 AM to 11:00 AM | Exhibitor Load-In and Set-Up |
| 8:30 AM to 10:30 AM | Exhibitor Breakfast Buffet |
| 11:00 AM to 1:00 PM | Doors Open to the Media |
| 11:30 PM to 1:30 PM | Media Lunch Buffet |
| 1:00 PM to 1:45 PM | Exhibitor Lunch Break (you're free to leave the hotel and get lunch) |
| 2:00 PM to 4:00 PM | Doors Open to the Media |
| 4:00 PM to 5:30 PM | Exhibitor Breakdown and Load-Out |
Exhibitor Arrival
Please arrive between time.
Your name badges, boxes and general information will be at your booth.
Please leave yourself plenty of time to set up your display.
exhibitor load in & SET UP
SHIPMENTS TO THE EVENT ROOM
If you shipped anything to the hotel package room in advance of the event your boxes will be at your booth when you arrive, provided you have submitted the Taste Maker Conference Happy Hour Media Event Shipping Form.
Please, see shipping information section below for complete details.
SHIPMENTS TO YOUR GUEST ROOM
If you shipped something to your guest room, we do NOT need those tracking numbers on the Shipping Form as they will be held by Service Express behind the front desk area for your to collect upon check-in.
You are responsible for bringing them to the event room.
booth set-up
You can bring anything to make your booth enticing, provided it does not interfere with another booth or extend beyond your booth’s dimensions.
Make sure you bring all the tools you need to assemble your booth display and signage.
You cannot attach anything to the walls or floor.
pre-event clean up
By time, please have your booth completely set-up, and staff will come through and clear trash away.
ON-SITE STORAGE
Anything that is not part of your display, can be hidden under your table skirt or in the storage room.
There will be a storage room available for extra supplies, boxes needed after the event, luggage, etc
DOORS OPEN TO THE MEDIA
Doors will open promptly at 5:00 pM and stay open to 6:30 PM.
Please do not start breaking down your booth until the last media attendee has exited.
EXHIBITOR MEALS
Breakfast will be served from 8:30 AM to 10:30 AM.
SHIPPING OUT AFTER THE EVENT
After the event, you can repack any boxes that need to be shipped out.
They must be sealed, labeled, and ready to go.
Have your pre-printed UPS or FedEx shipping labels ready. Or, you can fill out a blank one at the event, however you will need to put your UPS or FedEX account number or a credit card number on the form.
Once all your boxes are packed up and labeled, a representative from the hotel’s shipping services will come to collect the boxes.
Attendee & sample
Information
Media attendees
The Tastemaker Conference does not distribute contact information for their attendees. However, there will be system to collect data from each attendee visiting your booth and/or attending the Happy Hour.
samples for the media
We suggest having at least 50-75 samples and 75-100 press materials available.
You are not required to hand out samples to the media, however, it is a good idea to send them back with something to remember your company and product.
FOOD & BEVERAGE SAMPLES
If you are planning to service food or beverages at your booth, you must complete the Tastemaker Conference Happy Hour Media Event Food & Beverage Sampling Form before Friday, February 10.
media contact sheet
We will email you a final media list with full contact information a week after the event.
Booth Design
Information
Please visit our CREATE YOUR BEST BOOTH
page for important information on:
Booth Design Rules & Guidelines
Product Display Inspiration
tips for samples
Dimensions & Furniture
Layout
booth dimensions
The entire display must be contained within the perimeters of your booth.
There is room under your table for samples and supplies.
There is also a storage area for items you do not need during the event.
Cocktail & appetizer sponsor
One service bar measuring dimensions.
gold
Booth perimeter measures 6-feet wide by 6-feet deep.
One 3 foot round highboy table.
Special Services
Order Form
electricity FOR YOUR BOOTH
To order electricity for your booth, please complete the Electrical Order Form.
Once completed, please upload the form to the Tastemaker Conference Happy Hour Media Event Exhibitor Information Form.
Your product & representative
Registrations
Products on display
The only products allowed are the products you have registered to bring. You can create your display with various colors, shapes, patterns, etc. for each of the products. If any products other than the registered products are on display, you will be asked to remove them. If you cannot remember which products those were, please contact Nicole at nicole@newproductevents.com.
The following number of products are included in your registration fee:
Cocktail: Any ingredients you need to make your signature cocktail or beverage. Ice is provided.
Appetizer: Any ingredients you need to prepare your appetizers.
Tabletop: 2 products
If you would like to have additional products at your booth, the cost per product is $600.
Click here for complete pricing information.
You can make this request and pay the fee directly on theTastemaker Conference Happy Hour Media Event Exhibitor Information Form, due Friday, February 10.
pRODUCT EXCLUSIVITY
Please see the Terms & Conditions for more information on product exclusivity.
EXHIBITOR REP ATTENDANCE
The following number of company/brand representatives are included in your registration fee:
Cocktail: 3 representatives, not included the two bartenders
Appetizer: 3 representatives, not included a food prep assistant in the prep room.
Tabletop: 2 representatives
If you would like to have additional attendees at your booth, the cost per person is $600.
Click here for complete pricing information.
You can make this request and pay the fee directly on the Tastemaker Conference Happy Hour Media Event Exhibitor Information Form, due Friday, February 10.
Room layout & booth
Assignments
Room LAYOUT WITH BOOTH NUMBERS
The room layout with Booth Numbers will be posted here 4 weeks prior to the event.
booth assignMents
Booth Assigments will be posted here 4 weeks prior to the event.
Booth assignments are subject to change at the discretion of New Product Events, such as electrical access, load in/out issues, etc.
Requests for booth changes are not accepted.
information for advance
Shipping
PLEASE PLAN YOUR SHIPMENT TO ARRIVE
Between date and date
Boxes arriving before June 22 are at risk of
being returned to sender by the hotel.
boxes arriving after 12pm on Tuesday, June 26 are at risk of
not making it to the event on time.
package handling fees
Cost for advance shipping, including 72 hours of storage is $$
Boxes over 100lbs or requiring the loading dock or on pallets will be subject to surcharges.
For pallets or large/heavy shipments needing a loading dock, please contact nicole@newproductevents.com to coordinate with the hotel.
There is no cold storage or on-site refrigeration available through the hotel. Refrigerated shipping is available from outside vendors, such as LGI and FedEx.
addressing your shipments
Make sure that all of the below information is on your box. Whatever doesn’t fit on your shipping label, please write directly on the shipment or create labels.
Each box must be numbered with the total number of boxes (box # of #).
what to include on your carrier shipping label and/or bill of lading
New Product Events
c/o new york sheraton times square
811 Seventh Avenue at West 53rd Street
New York, NY 10019
(212) 581-1000
REQUIRED INFORMATION TO BE ON EACH & EVERY ITEM/PARCEL/BOX
NEW YORK BALLROOM
SETUP JUNE 27, 2023
[YOUR BRAND]
[YOUR BOOTH NUMBER]
BOX [#] OF [#]
required tracking information
For every box you are shipping in advance of the event, you must submit the tracking information on the Tastemaker Conference Happy Hour Media Event Shipping Form, due Monday, February 27.
We will be checking in every box and will contact you with any missing boxes the night before the event.
Any box that is not listed on the form is not guaranteed to be at your booth the day of the event
Things to Remember
Checklist
See you there!
© New Product Events, Inc. 2022 All Rights Reserved.
Speed Pitching is a trademark of New Product Events, Inc.
