Menu
We update this page until the day of the event.
PLEASE NOTE: THE ROOM BLOCK DEADLINE IS THIS FRIDAY, SEPTEMBER 8. THE GROUP RATE IS CLOSE TO A 50% DISCOUNT, SO DON’T MISS THE OPPORTUNITY TO BOOK YOU ROOM BEFORE THE DEADLINE.
add these dates to
Your Calendar
EVENT DAY:
Friday, October 6, 2023
ADVANCE SHIPPING ARRIVALS:
Between Tuesday, October 3 and Thursday, October 5, 2023
SHIPPING FORM DUE:
Tuesday, October 3, 2023
FOOD & BEVERAGE SAMPLING FORM:
Friday, September 15, 2023
EXHIBITOR INFORMATION FORM DUE:
Friday, September 15, 2023
WISH LIST DUE:
Friday, September 8, 2023
Submit your Media
Wish List
This is optional, but if you would like an invitation sent to any particular journalists, we will do that on your behalf. Please do not invite any media directly.
Fill out the form below by FRIDAY, SEPTEMBER 8 of the top media outlets you wish to see at the event.
You can submit the form as many times as you need, if you have more than 5 journalists on your wishlist.
Planning your trip to
Birmingham
booking your flight
Birmingham’s local airport is Birmingham-Shuttlesworth International Airport at 5900 Messer Airport Highway, Birmingham, is only 15 minutes from the Grand Bohemian hotel.
booking your Guest room
We have a group rate room block set up at the Grand Bohemian, click here to make your reservation.
Rooms are available first-come-first-served until our block is full.
The deadline for booking your room with our group rate room block is FRIDAY, SEPTEMBER 8, 2023.
Event venue location
Marriott Grand Bohemian Hotel Mountain Brook, Autograph Collection
2655 Lane Park Road
Birmingham, AL 35223
(205) 414-0505
Exhibitor Information
Form
The following number of brand representatives are included in your registration fee:
Platinum: 3 representatives
Gold: 2 representatives
Silver: 1 representatives
Additional reps can be purchased on the form below for $600 each.
PLEASE COMPLETE & SUBMIT THIS FORM NO LATER THAN
FRIDAY, SEPTEMBER 15.
Day of the Event
Details
Event Room
Mountain Brook Ballroom
Please do not attempt to gain access to the event room prior to 8:30am on October 6, as the venue staff are setting up the room delivering boxes, running electric, etc.
day of event agenda
FRIDAY, OCTOBER 6, 2023
| TIME | AGENDA |
|---|---|
| 9:00 AM to 9:30 AM | Exhibitor Arrival |
| 9:00 AM to 11:00 AM | Exhibitor Load-In and Set-Up |
| 9:00 AM to 10:30 AM | Exhibitor Breakfast Buffet |
| 11:30 AM to 1:30 PM | Doors Open to the Media |
| 11:30 PM to 1:30 PM | Media Lunch Buffet |
| 1:30 PM to 3:00 PM | Exhibitor Lunch |
| 1:30 PM to 3:00 PM | Exhibitor Breakdown and Load-Out |
Exhibitor Arrival
Please arrive between 9:00 – 9:30am.
Your name badges, boxes and general information will be at your booth.
Please leave yourself plenty of time to set up your display.
exhibitor load in & set up
Shipments to the EVENT room
If you shipped anything to the hotel package room in advance of the event your boxes will be at your booth when you arrive, provided you have submitted the Shipping & Tracking Form below.
Please, see shipping information section below for complete details.
Shipments to your GUEST room
If you shipped something to your guest room, we do NOT need those tracking numbers as they will not be coming in from the package room.
You are responsible for bringing them to the event room. If you need assistance, please request a trolly from the Bell Captain. fees will be charged to your guest room.
booth set-up
You can bring anything to make your booth enticing, provided it does not interfere with another booth or extend beyond your booth’s dimensions.
Make sure you bring all the tools you need to assemble your booth display and signage.
You cannot attach anything to the walls or floor.
pre-event clean up
By 11:15 am, please have your booth completely set-up, and staff will come through and clear trash away.
On Site Storage
Anything that is not part of your display, can be hidden under your table skirt or in the storage room.
There will be a storage room available for extra supplies, boxes needed after the event, luggage, etc
Doors Open to the Media
Doors will open promptly at 11:30 am and stay open until 1:30 pm.
Please do not start breaking down your booth until the last media attendee has exited.
Exhibitor Meals
Breakfast will be served from 9:00 am to 10:30 am.
Lunch will be served from 1:30 pm – 3:00 pm.
Shipping out after the event
After the event, you can repack any boxes that need to be shipped out.
They must be sealed, labeled, and ready to go.
Have your pre-printed UPS or FedEx shipping labels ready. Or, you can fill out a blank one at the event, however you will need to put your UPS or FedEX account number or a credit card number on the form.
Once all your boxes are packed up and labeled, a representative from the hotel’s shipping services will come to collect the boxes.
Attendee & sample
Information
Media attendee Contact info
After the event, you will receive a contact spreadsheet of all attending media.
samples for the media
We suggest having at least 20 samples and 20-30 press materials available.
You are not required to hand out samples to the media, however, it is a good idea to send them back with something to remember your company and product.
Food & Beverage Samples
If you are planning to service food or beverages at your booth, you must complete the below Food & Beverage Sampling Form below.
There is no restriction as to the weight/size of your sample. We suggest something around 1-3 oz.
PLEASE COMPLETE & SUBMIT THIS FORM NO LATER THAN
FRIDAY, SEPTEMBER 15.
Booth Design
Information
Please visit our CREATE YOUR BEST BOOTH
page for important information on:
Booth Design Rules & Guidelines
Product Display Inspiration
tips for samples
Dimensions & Furniture
Layout
booth dimensions
The entire display must be contained within the perimeters of your booth.
There is room under your table for samples and supplies.
There is also a storage area for items you do not need during the event.
platinum
Booth perimeter measures 16-feet wide by 8-feet deep.
One or two 3 × 6 foot banquet tables.
You may use your floor space for larger items, display cases, etc.
gold
Booth perimeter measures 12-feet wide by 8-feet deep.
One 3 × 6 foot banquet table.
You may use your floor space for larger items, display cases, etc.
silver
Booth perimeter measures 8-feet wide by 8-feet deep.
One 3 × 6 foot banquet table.
All items must be on the banquet table, or the table must be moved out of the booth space.
Special Services
Order Form
WiFi
WiFi will be provided to the entire room at no additional charge.
Audio/Visual Equipment Rental
To order audio/visual equipment through the hotel, please email Daniel Connor at Encore, daniel.conner@encoreglobal.com.
electricity for your booth
To order electricity for your booth, please complete form below.
PLEASE COMPLETE & SUBMIT THIS FORM NO LATER THAN
FRIDAY, SEPTEMBER 15.
Your product
Registrations
Products on display
The only products allowed are the products you have registered to bring. You can create your display with various colors, shapes, patterns, etc. for each of the products. If any products other than the registered products are on display, you will be asked to remove them. If you cannot remember which products those were, please contact Nicole at nicole@newproductevents.com.
The following number of products are included in your registration fee:
Platinum: 4 products
Gold: 3 products
Silver: 2 products
If you would like to have additional products at your booth, the cost per product is $600.
Product Exclusivity
We must approve any additional products to make sure they are not in conflict with any existing product registrations due to exclusivity.
If any of the requested product additions conflict with a registered product, we will be in touch.
Please see the Terms & Conditions for more information on product exclusivity.
Room layout & booth
Assignments
Room Layout with Booth numbers
booth assignments
Booth assignments are subject to change at the discretion of New Product Events, such as electrical access, load in/out issues, etc.
Requests for booth changes are not accepted.
information on advance
Shipping
PLEASE PLAN YOUR SHIPMENT TO ARRIVE
Between Tuesday, october 3 & Thursday, October 5
Boxes arriving before TUESDAY, OCTOBER 3 are at risk of being returned to sender by the hotel.
Boxes arriving after 5pm on THURSDAY, OCTOBER 5 risk not making it to the event on time.
package handling fees
Package handling fees will be charged as follows:
0-10 lbs: $6.00 per package
11-50 lbs: $9.00 per package
Package handling fees will be charged to your guest room. If you are not staying at the hotel you can pay on the day of the event.
The hotel cannot accept packages over 50 lbs. or pallets. There is no loading dock.
The hotel will not be responsible for any loss or damage to materials sent to the Hotel.
addressing your shipments
Make sure that all of the below information is on your box. Whatever doesn’t fit on your shipping label, please write directly on the shipment or create labels.
Each box must be numbered with the total number of boxes (box # of #).
what to include on your carrier shipping label and/or bill of lading
Grand bohemian mountain brook
Attn: Food & Home Event
2655 Lane Park Road
Required information to be on each and every item/parcel/box.
Food & Home Media Event
SETUP 10/5/23 Mountain Brook I
[your brand]
[booth #]
Box [#] of [#]
required Shipping & tracking Form
For every box you are shipping in advance of the event, you must submit the tracking information on the form below.
We will be checking in every box and will contact you with any missing boxes the night before the event.
Any box that is not listed on the form is not guaranteed to be at your booth the day of the event
Nearby Business
Services
Business center contact information
There is no business center at the Grand Bohemian.
If you need business services, here are 3 very close to the hotel:
FedEx Office Print & Ship Center, 2800 Cahaba Village Plaza, Suite 290, Birmingham, Alabama 35243,
(205) 967-8802, usa1747@fedex.com
FedEx Office Print & Ship Center, 312 20th St N., Birmingham, Alabama 35203,
205-252-2509, usa1517@fedex.com
The UPS Store, 1919 Oxmoor Rd., Homewood, AL 35209,
(205) 868-4367, store3425@theupsstore.com
Things to Remember
Checklist
See you there!
© New Product Events, Inc. 2023 All Rights Reserved.
Speed Pitching is a trademark of New Product Events, Inc.
