We update this page until the day of the event

As you may know, there is long running strike between the Unite Here labor union and several hotels in the Los Angeles.  The Sheraton Universal is one of hotels affected.  In addition to not wanting to ask anyone to cross the picket line, there are other issues that would directly and negatively impact the event.  

We are changing the location of the event to the iconic Westin Bonaventure Hotel in Downtown Los Angeles.  We are excited about the new location and will start to update the information below as soon as we get details from the hotel.

California Street Sign Against Retro Style Golden Palm Trees

add these dates to

Your Calendar

EVENT DAY: 
Tuesday, November 14, 2023

ADVANCE SHIPPING ARRIVALS TO HOTEL:
Thursday, November 9 and before Monday, November 13

SHIPPING FORM DUE:
Thursday, November 9, 2023

FOOD & BEVERAGE SAMPLING FORM:
Friday, October 20, 2023

EXHIBITOR INFORMATION FORM DUE:
Friday, October 20, 2023

MEDIA WISH LIST:
Friday, October 6, 2023

Send Your media

Wish List

This is optional, but if you would like an invitation sent to any particular journalists, we will do that on your behalf.  Please do not invite any media directly.

Fill out the form below by FRIDAY, OCTOBER 6 of the top media outlets you wish to see at the event.

You can submit the form as many times as you need, if you have more than 5 journalists on your wishlist.

Planning your trip to

Los Angeles

booking your flight

Airports

Either the Hollywood Burbank Airport (BUR) at 2627 N Hollywood Way, Burbank, CA 91505 or  Los Angeles International Airport (LAX) at 1 World Way, Los Angeles, CA 90045 work for getting to downtown.

Taxis & rideshare

Taxis and ride share are available at both airports.  LAX requires a shuttle to the ride share area.

Car rental

Both airports have all major car rental agencies on site.

booking A Guest room

We have group rate at the Westin Bonaventure Hotel.  

Click here to make a reservation.

Our rate code is K6Y.

Event venue

The Westin Bonaventure Hotel & Suites
404 South Figueroa Street
Los Angeles, CA 90071

213-624-1000

Exhibitor Information

Form

The following number of brand representatives are included in your registration fee:

Platinum:  3 representatives
Gold:  2 representatives
Silver:  1 representatives

Additional reps can be purchased on the form below for $600 each.

PLEASE COMPLETE & SUBMIT THIS FORM NO LATER THAN
FRIDAY, OCTOBER 20.

Day of the Event

Details

Event Room

The event will be held in the TBA, on the TBA.  

We have a storage room TBA where you can store your unneeded belongings during the event.

Event agenda

TIMEAGENDA
9:00 am - 9:30 amExhibitor Arrival
9:00 AM to 11:00 AMExhibitor Load-In and Set-Up
9:00 AM to 10:30 AMExhibitor Breakfast Buffet
11:30 AM to 1:30 PMDoors Open to the Media (Last Media Entrance at 1:30 PM; Event is open to 2:00 PM)
12:00 PM to 1:30 PMMedia Lunch
2:00 PM to 3:30 PMExhibitor Breakdown and Load-Out

Exhibitor Arrival

Please arrive no later than 9:30 AM.  Your name badges, boxes and general information will be at your booth.  Please leave yourself plenty of time to set up your display and enjoy the breakfast buffet.

exhibitor load in & Set up

Shipments to the Event room

If you shipped anything to the hotel package room in advance of the event your boxes will be at your booth when you arrive, provided you have submitted the Shipping & Tracking Form below.

Please, see shipping information section below for complete details.

Shipments to your guest room

If you shipped something to your guest room, we do NOT need those tracking numbers as they will not be coming in from the package room.  

You are responsible for bringing them to the event room.  If you need assistance, please request a trolly from the Bell Captain.  fees will be charged to your guest room.

booth set-up

You can bring anything to make your booth enticing, provided it does not interfere with another booth or extend beyond your booth’s dimensions.   

Make sure you bring all the tools you need to assemble your booth display and signage. 

You cannot attach anything to the walls or floor.

pre-event clean up

By 11:15 AM, please have your booth completely set-up, and staff will come through and clear trash away.

On-site storage during the event

Anything that is not part of your display, can be hidden under your table skirt or in the storage room. 

There will be a storage room available for extra supplies, boxes needed after the event, luggage, etc.  The storage room is on the first floor, so it’s not quick to access, so keep anything you will need during the event at your booth.

Doors Open to the Media

Doors will open promptly at 11:30 AM and stay open to 1:30 PM. 

Please do not start breaking down your booth until the last media attendee has exited or 2:00 PM.

Exhibitor Meals

Breakfast will be served from 9:00 AM to 10:00 AM.

Coffee, tea, and cold beverages and treats are available until 1:30 PM

Shipping out after the event

After the event, you can repack any boxes that need to be shipped out.  

They must be sealed, labeled, and ready to go.

Have your pre-printed UPS or FedEx shipping labels ready.  Or, you can fill out a blank one at the event, however you will need to put your UPS or FedEX account number or a credit card number on the form.

Once all your boxes are packed up and labeled, a representative from the hotel’s shipping services will come to collect the boxes.

Attendee & sample

Information

media Attendee contact Info

We will email you a final media list with full contact information within a couple days after the event.

samples for the media

We suggest having at least 40 samples and press materials available.  

You are not required to hand out samples to the media, however, it is a good idea to send them back with something to remember your company and product.

Food & Beverage Samples

If you are planning to service food or beverages at your booth, you must complete the Food & Beverage Sampling Form below.

This form contains required information for the venue, and once it is submitted to the hotel they will send any necessary forms. 

PLEASE COMPLETE & SUBMIT THIS FORM NO LATER THAN
FRIDAY, OCTOBER 20.

Product Display

Inspiration

Visit our photo galleries for hundreds of booth pics for more inspiration.

Booth Design

Guidelines

Please visit our CREATE YOUR BEST BOOTH

page for important information on:

Booth Design Rules & Guidelines

Product Display Inspiration

tips for samples

Dimensions & Furniture for

Your Booth

booth dimensions

The entire display must be contained within the perimeters of your booth.

There is room under your table for samples and supplies.  

There is also a storage area for items you do not need during the event.

platinum

Booth perimeter measures 16-feet wide by 6-feet deep.

One or two 3 × 6 foot banquet tables.

You may use your floor space for larger items, display cases, etc.

gold

Booth perimeter measures 10-feet wide by 6-feet deep.

One 3 × 6 foot banquet table.

You may use your floor space for larger items, display cases, etc.

silver

Booth perimeter measures 8-feet wide by 6-feet deep.

One 3 × 6 foot banquet table.

All items must be on the banquet table, or the table must be moved out of the booth space.

Special Orders for

Your Booth

electrical & A/V orders & other equipment

WiFi

INFORMATION TBA

Audio/Visual Equipment Rental

INFORMATION TBA

electricity for your booth

INFORMATION TBA

PLEASE COMPLETE & SUBMIT THIS FORM NO LATER THAN
FRIDAY, OCTOBER 30.

SPECIAL ORDER FORM COMING SOON

 

Your product

Registrations

Products on display

The only products allowed are the products you have registered to bring.  You can create your display with various colors, shapes, patterns, etc. for each of the products.  If any products other than the registered products are on display, you will be asked to remove them.  If you cannot remember which products those were, please contact Nicole at nicole@newproductevents.com.

The following number of products are included in your registration fee:

Platinum:  4 products
Gold:  3 products
Silver:  2 products

If you would like to have additional products at your booth, the cost per product is $600.  

product exclusivity

We must approve any additional products to make sure they are not in conflict with any existing product registrations due to exclusivity. 

If any of the requested product additions conflict with a registered product, we will be in touch.

Please see the Terms & Conditions for more information on product exclusivity.

Room layout & booth

Assignments

Room Layout with booth numbers

A room layout with booth numbers will be posted here 4 weeks before the event.

booth assignments

Booth number assignments will be posted here 4 weeks before the event

Booth assignments are subject to change at the discretion of New Product Events, such as electrical access, load in/out issues, etc.  

Requests for booth changes are not accepted.

information on advance

Shipping

PLEASE PLAN YOUR SHIPMENT TO ARRIVE

Between Thursday, November 9 & Tuesday, November 13

Boxes arriving before THURSDAY, NOVEMBER 9 are at risk of being returned to sender by the hotel.

Boxes arriving after 3pm on TUESDAY, NOVEMBER 13 risk not making it to the event on time.

package handling fees

Package handling fees will be charged as follows:

TBA

Hotel will not be responsible for any loss or damage to materials sent to the Hotel.

addressing your shipments

Make sure that all of the below information is on your box.  Whatever doesn’t fit on your shipping label, please write directly on the shipment or create labels.  

Each box must be numbered with the total number of boxes (box # of #).

what to include on your carrier shipping label/bill of lading

[Your Name, Your Brand]

Westin Bonaventure Hotel

HOLD FOR EVENT 11/14/22

404 South Figueroa Street

Los Angeles, CA 90071

213-624-1000

required information to be on each item/parcel/box

New Product Events

TBA Ballroom 11/13/23 Set up

[Your Brand]

[Booth Number]

Box [#] of [#]

required Shipping & tracking form

For every box you are shipping in advance of the event, you must submit the tracking information on the form below.

We will be checking in every box and will contact you with any missing boxes the night before the event. 

Any box that is not listed on the form is not guaranteed to be at your booth the day of the event

Nearby Business

Services

Business center contact information

There is no business center at the Sheraton.  There is a computer in the lobby that has a printer which is available for guest use.

If you need business services, here are 2 very close to the hotel:

TBA

Last Minute

Checklist

See you there!