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We update this page until the day of the event
As you may know, there is long running strike between the Unite Here labor union and several hotels in the Los Angeles. The Sheraton Universal is one of hotels affected. In addition to not wanting to ask anyone to cross the picket line, there are other issues that would directly and negatively impact the event.
We are changing the location of the event to the iconic Westin Bonaventure Hotel in Downtown Los Angeles. We are excited about the new location and will start to update the information below as soon as we get details from the hotel.
add these dates to
Your Calendar
EVENT DAY:
Tuesday, November 14, 2023
ADVANCE SHIPPING ARRIVALS TO HOTEL:
Thursday, November 9 and before Monday, November 13
SHIPPING FORM DUE:
Thursday, November 9, 2023
FOOD & BEVERAGE SAMPLING FORM:
Friday, October 20, 2023
EXHIBITOR INFORMATION FORM DUE:
Friday, October 20, 2023
MEDIA WISH LIST:
Friday, October 6, 2023
Quick Links
Send Your Media Wish List Form
Planning Your Trip to Los Angeles
Exhibitor Information Form
Day of the Event Details
Attendee & Sample Information
Food & Beverage Sampling Form
Product Display Inspiration/Booth Design Guidelines
Dimensions & Furniture for Your Booth
Special Orders Form Form
Your Product Registrations / Add Product Form
Room Layout & Booth Assignments
Information for Advance Shipping
Shipping & Tracking Form
Nearby Business Services
Last Minute Checklist
Send Your media
Wish List
This is optional, but if you would like an invitation sent to any particular journalists, we will do that on your behalf. Please do not invite any media directly.
Fill out the form below by FRIDAY, OCTOBER 6 of the top media outlets you wish to see at the event.
You can submit the form as many times as you need, if you have more than 5 journalists on your wishlist.
Planning your trip to
Los Angeles
booking your flight
Airports
Either the Hollywood Burbank Airport (BUR) at 2627 N Hollywood Way, Burbank, CA 91505 or Los Angeles International Airport (LAX) at 1 World Way, Los Angeles, CA 90045 work for getting to downtown.
Taxis & rideshare
Taxis and ride share are available at both airports. LAX requires a shuttle to the ride share area.
Car rental
Both airports have all major car rental agencies on site.
booking A Guest room
We have group rate at the Westin Bonaventure Hotel.
Click here to make a reservation.
Our rate code is K6Y.
Event venue
The Westin Bonaventure Hotel & Suites
404 South Figueroa Street
Los Angeles, CA 90071
Exhibitor Information
Form
The following number of brand representatives are included in your registration fee:
Platinum: 3 representatives
Gold: 2 representatives
Silver: 1 representatives
Additional reps can be purchased on the form below for $600 each.
PLEASE COMPLETE & SUBMIT THIS FORM NO LATER THAN
FRIDAY, OCTOBER 20.
Day of the Event
Details
Event Room
The event will be held in the TBA, on the TBA.
We have a storage room TBA where you can store your unneeded belongings during the event.
Event agenda
| TIME | AGENDA |
|---|---|
| 9:00 am - 9:30 am | Exhibitor Arrival |
| 9:00 AM to 11:00 AM | Exhibitor Load-In and Set-Up |
| 9:00 AM to 10:30 AM | Exhibitor Breakfast Buffet |
| 11:30 AM to 1:30 PM | Doors Open to the Media (Last Media Entrance at 1:30 PM; Event is open to 2:00 PM) |
| 12:00 PM to 1:30 PM | Media Lunch |
| 2:00 PM to 3:30 PM | Exhibitor Breakdown and Load-Out |
Exhibitor Arrival
Please arrive no later than 9:30 AM. Your name badges, boxes and general information will be at your booth. Please leave yourself plenty of time to set up your display and enjoy the breakfast buffet.
exhibitor load in & Set up
Shipments to the Event room
If you shipped anything to the hotel package room in advance of the event your boxes will be at your booth when you arrive, provided you have submitted the Shipping & Tracking Form below.
Please, see shipping information section below for complete details.
Shipments to your guest room
If you shipped something to your guest room, we do NOT need those tracking numbers as they will not be coming in from the package room.
You are responsible for bringing them to the event room. If you need assistance, please request a trolly from the Bell Captain. fees will be charged to your guest room.
booth set-up
You can bring anything to make your booth enticing, provided it does not interfere with another booth or extend beyond your booth’s dimensions.
Make sure you bring all the tools you need to assemble your booth display and signage.
You cannot attach anything to the walls or floor.
pre-event clean up
By 11:15 AM, please have your booth completely set-up, and staff will come through and clear trash away.
On-site storage during the event
Anything that is not part of your display, can be hidden under your table skirt or in the storage room.
There will be a storage room available for extra supplies, boxes needed after the event, luggage, etc. The storage room is on the first floor, so it’s not quick to access, so keep anything you will need during the event at your booth.
Doors Open to the Media
Doors will open promptly at 11:30 AM and stay open to 1:30 PM.
Please do not start breaking down your booth until the last media attendee has exited or 2:00 PM.
Exhibitor Meals
Breakfast will be served from 9:00 AM to 10:00 AM.
Coffee, tea, and cold beverages and treats are available until 1:30 PM
Shipping out after the event
After the event, you can repack any boxes that need to be shipped out.
They must be sealed, labeled, and ready to go.
Have your pre-printed UPS or FedEx shipping labels ready. Or, you can fill out a blank one at the event, however you will need to put your UPS or FedEX account number or a credit card number on the form.
Once all your boxes are packed up and labeled, a representative from the hotel’s shipping services will come to collect the boxes.
Attendee & sample
Information
media Attendee contact Info
We will email you a final media list with full contact information within a couple days after the event.
samples for the media
We suggest having at least 40 samples and press materials available.
You are not required to hand out samples to the media, however, it is a good idea to send them back with something to remember your company and product.
Food & Beverage Samples
If you are planning to service food or beverages at your booth, you must complete the Food & Beverage Sampling Form below.
This form contains required information for the venue, and once it is submitted to the hotel they will send any necessary forms.
PLEASE COMPLETE & SUBMIT THIS FORM NO LATER THAN
FRIDAY, OCTOBER 20.
Product Display
Inspiration
Visit our photo galleries for hundreds of booth pics for more inspiration.
Booth Design
Guidelines
Please visit our CREATE YOUR BEST BOOTH
page for important information on:
Booth Design Rules & Guidelines
Product Display Inspiration
tips for samples
Dimensions & Furniture for
Your Booth
booth dimensions
The entire display must be contained within the perimeters of your booth.
There is room under your table for samples and supplies.
There is also a storage area for items you do not need during the event.
platinum
Booth perimeter measures 16-feet wide by 6-feet deep.
One or two 3 × 6 foot banquet tables.
You may use your floor space for larger items, display cases, etc.
gold
Booth perimeter measures 10-feet wide by 6-feet deep.
One 3 × 6 foot banquet table.
You may use your floor space for larger items, display cases, etc.
silver
Booth perimeter measures 8-feet wide by 6-feet deep.
One 3 × 6 foot banquet table.
All items must be on the banquet table, or the table must be moved out of the booth space.
Special Orders for
Your Booth
electrical & A/V orders & other equipment
WiFi
INFORMATION TBA
Audio/Visual Equipment Rental
INFORMATION TBA
electricity for your booth
INFORMATION TBA
PLEASE COMPLETE & SUBMIT THIS FORM NO LATER THAN
FRIDAY, OCTOBER 30.
SPECIAL ORDER FORM COMING SOON
Your product
Registrations
Products on display
The only products allowed are the products you have registered to bring. You can create your display with various colors, shapes, patterns, etc. for each of the products. If any products other than the registered products are on display, you will be asked to remove them. If you cannot remember which products those were, please contact Nicole at nicole@newproductevents.com.
The following number of products are included in your registration fee:
Platinum: 4 products
Gold: 3 products
Silver: 2 products
If you would like to have additional products at your booth, the cost per product is $600.
product exclusivity
We must approve any additional products to make sure they are not in conflict with any existing product registrations due to exclusivity.
If any of the requested product additions conflict with a registered product, we will be in touch.
Please see the Terms & Conditions for more information on product exclusivity.
Room layout & booth
Assignments
Room Layout with booth numbers
A room layout with booth numbers will be posted here 4 weeks before the event.
booth assignments
Booth number assignments will be posted here 4 weeks before the event
Booth assignments are subject to change at the discretion of New Product Events, such as electrical access, load in/out issues, etc.
Requests for booth changes are not accepted.
information on advance
Shipping
PLEASE PLAN YOUR SHIPMENT TO ARRIVE
Between Thursday, November 9 & Tuesday, November 13
Boxes arriving before THURSDAY, NOVEMBER 9 are at risk of being returned to sender by the hotel.
Boxes arriving after 3pm on TUESDAY, NOVEMBER 13 risk not making it to the event on time.
package handling fees
Package handling fees will be charged as follows:
TBA
Hotel will not be responsible for any loss or damage to materials sent to the Hotel.
addressing your shipments
Make sure that all of the below information is on your box. Whatever doesn’t fit on your shipping label, please write directly on the shipment or create labels.
Each box must be numbered with the total number of boxes (box # of #).
what to include on your carrier shipping label/bill of lading
[Your Name, Your Brand]
Westin Bonaventure Hotel
HOLD FOR EVENT 11/14/22
404 South Figueroa Street
Los Angeles, CA 90071
213-624-1000
required information to be on each item/parcel/box
New Product Events
TBA Ballroom 11/13/23 Set up
[Your Brand]
[Booth Number]
Box [#] of [#]
required Shipping & tracking form
For every box you are shipping in advance of the event, you must submit the tracking information on the form below.
We will be checking in every box and will contact you with any missing boxes the night before the event.
Any box that is not listed on the form is not guaranteed to be at your booth the day of the event
Nearby Business
Services
Business center contact information
There is no business center at the Sheraton. There is a computer in the lobby that has a printer which is available for guest use.
If you need business services, here are 2 very close to the hotel:
TBA
Last Minute
Checklist
See you there!
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