We update this page until the day of the event, please keep checking back.
add these dates to your Calendar
MEDIA WISH LIST: Friday, May 23
EXHIBITOR Q&A WEBINAR: Tuesday, June 10
ONLINE PRESS KIT INFORMATION: Friday, June 6
BOOTH INFORMATION FORM DUE: Friday, June 27
ELECTRIC, A/V & WIFI ORDERS DUE: Friday, June 27
FOOD & BEVERAGE SAMPLING FORM: Friday, June 27
SHIPPING & TRACKING FORM DUE: Friday, July 11
SHIPPING ARRIVALS TO HOTEL: Friday, July 11 – Wednesday, July 16
EVENT DAY: Thursday, July 17
Welcome!
Section links
Topic Links
Planning your trip to New York City
The New York City airports are:
La Guardia Airport (LGA) is about is about 30-45 minutes from the hotel.
Newark Liberty International Airport (EWR) is about 40-50 minutes from the hotel.
John F. Kennedy International Airport (JFK) is about 50-90 minutes from the hotel.
Do not expect to be able to leave the hotel on the day of the event until at least 7:00pm.
You can book a room at the New York Hilton Midtown here.
The hotel is on Sixth Avenue between 53rd and 54th Streets. There are a multitude of hotels in various price ranges within a few minute’s walk.
New York Hilton Midtown
1335 Avenue Of Americas (6th Ave.)
New York City, NY, 10019
Your Media wish List Form
Please complete & submit this form by FRIDAY, MAY 23. Late submissions are accepted.
Day of Event Details
Finding Sutton Ballroom
Entering from the Parking Garage:
Turn left as you enter and take the escalators to the 2nd Floor.
Or, head straight and take the elevators to the 2nd Floor.
Entering from the Main Entrance off 6th Avenue:
Turn right as you enter and take the escalators to the 2nd Floor.
Or, head straight and take the elevators to the 2nd Floor.
Please do not attempt to gain access to the event room the night before the event.
Hotel staff is setting the room, delivering boxes, running electric, etc..
Non-hotel staff members are NOT allowed in the room before 8:30 AM the day of the event.
The event is held in the SUTTON BALLROOM on the 2nd Floor.
Please arrive between 8:30 AM – 9:30 AM.
Please leave yourself plenty of time to set up your display and be ready by 11:30 AM for doors to open.
If you shipped anything to the event room in advance of the event your boxes will be at your booth when you arrive, provided you have submitted the Shipment Tracking Number Form below.
If you shipped something to your guest room, it will be held in the package room on the 2nd Floor. You can pick it up yourself. You are responsible for bringing them to the event room. If you need assistance, please request a Bellman. Fees will be charged to your guest room.
You can bring anything to make your booth enticing, provided it does not interfere with another booth, extend beyond your booth’s dimensions, or violate any of the guidelines listed below under Booth Design Guidelines, Inspiration.
Make sure you bring all the tools you need to assemble your booth display and signage.
Coffee, tea and beverages will be set out during set-up.
Please eat breakfast before arriving.
We will have lunch available for everyone during the break between the two media sessions.
By 11:15 AM, please have your booth completely set-up, and staff will come through and clear trash away.
Anything that is not part of your display, can be hidden under your table skirt or in the storage room.
There will be a storage room available for extra supplies, boxes needed after the event, luggage, etc
Doors will open promptly at 11:30 pm, please stay at your booth until 2:30 pm before breaking for lunch.
Please Note: The media are provided a buffet at both the times the doors are open to the event. In fairness to everyone, please do NOT mingle with the media outside at the buffet.
The only exhibitors allowed to be in the media buffet area is the Media Dining Sponsor.
Exhibitor Lunch Buffet will be out 2:30 PM and 4:00 PM.
Doors will re-open promptly at 4:00 PM, please stay at your booth until 6:00 PM before breaking down.
Please Note: The media are provided a buffet at both the times the doors are open to the event. In fairness to everyone, please do NOT mingle with the media outside at the buffet.
The only exhibitors allowed to be in the media buffet area is the Media Dining Sponsor.
Remember to bring everything you’ll need to break down your booth.
For preparing outgoing shipments, please see the Incoming & Outgoing Shipping section below.
Online Press Kit Info Form
The Online Press Kit is included in the exhibitor fee for both Gold and Platinum packages.
Bronze and Silver can add the EPK for $750 on the form below.
To see examples of the EPK, click here.
We need all your information submitted on the form below.
The Online Press Kits will be online until June 1, 2026.
We will provide you with the main link to all the EPK’s and a link that is specifically yours to include in follow-up emails.
You can create a QR code and put it on your handout materials or signage.
Please complete & submit this form no later than FRIDAY, JUNE 6.
Media Samples & contact Information
The media RSVP list of outlets will be linked here by Monday, June 30.
The final media attendee contact information will be linked here by Monday, July 22.
We suggest having 75-100 samples and 100-120 press materials available.
You are not required to hand out samples to the media, however, it is a good idea to send them back with something to remember your company and product.
Booth Information Form **this form is required**
Please complete & submit this form no later than FRIDAY, JUNE 27.
Food & Beverage Sampling Form
Due to hotel requirements, food and beverage samples should be under 4 ounces per serving unless in it’s standard packaging.
The hotel fees for giving out beverage samples containing alcohol:
For specific charges, please email Nicole at nicole@newproductevents.com.
Please complete & submit this form no later than FRIDAY, JUNE 27.
Maximum reps in Attendance
4 brand reps
+ any additional you have added to your registration
You can add additional brand reps to your registration on Booth Information Form. See Pricing for details.
If you are bringing help for only setup and breakdown, that is fine. Please email Nicole at nicole@newproductevents.com how many so we can have badges for them at no charge.
3 brand reps
+ any additional you have added to your registration
You can add additional brand reps to your registration on Booth Information Form. See Pricing for details.
If you are bringing help for only setup and breakdown, that is fine. Please email Nicole at nicole@newproductevents.com how many so we can have badges for them at no charge.
2 brand reps
+ any additional you have added to your registration
You can add additional brand reps to your registration on Booth Information Form. See Pricing for details.
If you are bringing help for only setup and breakdown, that is fine. Please email Nicole at nicole@newproductevents.com how many so we can have badges for them at no charge..
1 brand reps
+ any additional you have added to your registration
You can add additional brand reps to your registration on Booth Information Form. See Pricing for details.
If you are bringing help for only setup and breakdown, that is fine. Please email Nicole at nicole@newproductevents.com how many so we can have badges for them at no charge.
Maximum products on Display
4 products
+ any additional you have added to your registration
You can add additional brand reps to your registration on Booth Information Form. See Pricing for details.
The only products allowed are the products you have registered to bring. If any products other than the registered products are on display, you will be asked to remove them.
You can create your display with various colors, shapes, patterns, etc. for each of the products.
If you cannot remember which products you registered for, please contact Nicole at nicole@newproductevents.com.
PRODUCT EXCLUSIVITY:
Exclusivity is included in the Platinum booth package for the first 4 products. If you add products you can choose to purchase exclusivity or not for those. For more information on how product exclusivity is interpreted, please see our Terms & Conditions.
3 products
+ any additional you have added to your registration
You can add additional brand reps to your registration on Booth Information Form. See Pricing for details.
The only products allowed are the products you have registered to bring. If any products other than the registered products are on display, you will be asked to remove them.
You can create your display with various colors, shapes, patterns, etc. for each of the products.
If you cannot remember which products you registered for, please contact Nicole at nicole@newproductevents.com.
PRODUCT EXCLUSIVITY:
If you did not purchase product exclusivity for your products when you registered, please note there is a chance there will be a competing product. For more information on how product exclusivity is interpreted, please see our Terms & Conditions.
2 products
+ any additional you have added to your registration
You can add additional brand reps to your registration on Booth Information Form. See Pricing for details.
The only products allowed are the products you have registered to bring. If any products other than the registered products are on display, you will be asked to remove them.
You can create your display with various colors, shapes, patterns, etc. for each of the products.
If you cannot remember which products you registered for, please contact Nicole at nicole@newproductevents.com.
PRODUCT EXCLUSIVITY:
If you did not purchase product exclusivity for your products when you registered, please note there is a chance there will be a competing product. For more information on how product exclusivity is interpreted, please see our Terms & Conditions.
1 products
+ 1 additional product you have added to your registration
You can add additional brand reps to your registration on Booth Information Form. See Pricing for details.
The only products allowed are the products you have registered to bring. If any products other than the registered products are on display, you will be asked to remove them.
You can create your display with various colors, shapes, patterns, etc. for each of the products.
If you cannot remember which products you registered for, please contact Nicole at nicole@newproductevents.com.
PRODUCT EXCLUSIVITY:
If you did not purchase product exclusivity for your product when you registered, please note there is a chance there will be a competing product. For more information on how product exclusivity is interpreted, please see our Terms & Conditions.
sponsorship & booth promotion Sign-Up Form
For more information on each of the above opportunities, see Pricing for details.
For more information on each of the above opportunities, see Pricing for details.
Please complete & submit this form no later than FRIDAY, JUNE 27.
Booth Design Guidelines, Inspiration & Media Sample Ideas
Be as creative and unique as possible, but please be advised of the basic rules:
If you have any questions about your planned display, feel free to email Nicole at nicole@newproductevents.com with questions, sketches, images, layout drawings, etc.
We will do a walk through before the event starts to determine if any display items are disruptive to other exhibitors.
If you have a concern about an exhibitor’s display affecting your booth, please speak directly to event staff as soon as possible. Once the event has started, it is too late to have your neighbor dismantle something on their booth.
If something changes during the event, like loud music, that you did not expect prior to the event start time, please let a staff member know ASAP.
Please do not approach the exhibitor demanding alterations to their booth display. If we determine that an exhibitor is in violation of any of these rules, we will ask them to remove/modify the display.
Create a booth that is welcoming and visually interesting!
Tips for samples:
Booth Dimensions & Furniture Allocations
Booth perimeter measures 14-feet wide by 6-feet deep.
One or two 30 × 72-inch banquet tables, with tablecloth.
You may use your floor space for larger items, display cases, etc.
The entire display must be contained within the perimeters of your booth.
There is room under your table for samples and supplies.
There is also a storage area for items you do not need during the event.
Booth perimeter measures 10-feet wide by 6-feet deep.
One 30 × 72-inch banquet table, with tablecloth.
You may use your floor space for larger items, display cases, etc.
The entire display must be contained within the perimeters of your booth.
There is room under your table for samples and supplies.
There is also a storage area for items you do not need during the event.
Booth perimeter measures 8-feet wide by 6-feet deep.
One 30 × 72 inch banquet table, with tablecloth.
All display items must fit on your table.
The entire display must be contained within the perimeters of your booth.
There is room under your table for samples and supplies.
There is also a storage area for items you do not need during the event.
Booth perimeter measures 6-feet wide by 6-feet deep.
One 30 inch ROUND highboy table, with tablecloth.
All display items must fit on your table. Be aware that the 30-inch high-boys cannot handle excessive weight or very unbalanced weight.
The entire display must be contained within the perimeters of your booth.
There is room under your table for samples and supplies.
There is also a storage area for items you do not need during the event.
Room layout & booth Assignments
Room Layout with Booth Numbers
Your booth assignment will be posted here on June 1st.
booth Assignments
Your booth assignment will be posted here on June 1st.
Booth assignments are subject to change at the discretion of New Product Events, for various reason such as electrical access, booth package changes, load in/out issues, etc.
Requests for booth changes are NOT accepted.
Incoming & outgoing shipping info **Very important**
PLEASE PLAN YOUR SHIPMENT TO ARRIVE BETWEEN: Friday, July 11 & Wednesday, July 16
Boxes arriving before Friday, July 11 may be subject to additional storage fees by the hotel.
Boxes arriving after 4:00 PM, Wednesday, July 16 are at risk of NOT making it to the event on time.
What to include on your carrier shipping label and/or bill of lading:
If you need access to your packages before the morning of the event, you’ll need to ship them directly to your guest room (see below). There is no admittance to the event room until 8:30 AM on the day of the event.
Required Information to be on EACH & EVERY Box/Parcel:
If you are shipping items to be signed for, stored, and delivered to your booth the morning of the event, the hotel will collected the fees listed under DELIVERING TO THE EVENT ROOM.
Crates will not be accepted.
Storage Based on quantity and size of parcel
Boxes up to 15 lbs.: $4.00 per box
Boxes 16 to 30lbs.: $6.00 per box
Boxes 31 to 50 lbs.: $12.00 per box
Boxes 51 o 75 lbs.: $18.00 per box
Boxes 76 to 99 lbs.: $25.00 per box
Boxes 100 lbs or more: $25.00 per box plus $.20 per pound over 100 lbs
Display Cases: $35.00 each
Pallets: Additional $60.00 per pallet
If you shipped directly to your guest room, you will pick up your packages when you check in and be responsible for bringing them to the event in the morning. Fees may be different than what is listed above.
If your delivery must come through the loading dock, our event coordinator will need advance notice. Please email her at:
Riley Anheluk
Event Experience Manager
riley.anheluk@hilton.com
212-261-6009
Include the following in your email:
— NOT THE EVENT ROOM —
If you shipped directly to your guest room, you will pick up your packages when you check in and be responsible for bringing them to the event in the morning.
If you need access to your packages before the morning of the event, you’ll need to ship them directly to your guest room.
If you shipped something to your guest room, we do NOT need those tracking numbers as they will be held by the package room on the 2nd Floor for you to collect upon check in.
You are responsible for bringing them to the event room. If you need assistance, please request a Bellman. Fees will be charged to your guest room.
Address those packages as follows:
The hotel has limited cold storage. Please contact our event coordinator to discuss:
Riley Anheluk
Event Experience Manager
riley.anheluk@hilton.com
212-261-6009
After the event, you can repack any boxes that need to be shipped out.
They must be sealed, labeled, and ready to go.
Have your pre-printed UPS or FedEx shipping labels ready. Or, you can fill out a blank one at the event, however you will need to put your UPS or FedEX account number or a credit card number on the form.
Once all your boxes are packed up and labeled, a representative from the hotel’s shipping services will come to collect the boxes.
Shipment Tracking Number form
For every box you are shipping in advance of the event, you must submit the Shipment Tracking Number Form below.
We will be checking in every box and will contact you with any missing boxes the night before the event.
Any box that is not listed on the form is not guaranteed to be at your booth the day of the event
Please complete & submit this form no later than FRIDAY, JULY 12.
If you are not shipping boxes to the hotel, please select “No, I am not shipping” and your Booth/Brand and hit SUBMIT. Thank you!
See you there!
© New Product Events, Inc. 2024. All Rights Reserved.
Speed Pitching is a trademark of New Product Events, Inc.
New Product Media Events is a trademark of New Products Events, Inc.
Holiday Gift Guide Media Event is a trademark of New Product Events, Inc.